Our Client a global tech company are seeking a part time Business Administrator/PA to join their London engineering leadership team to provide on-site support for their Engineering organization located in Paddington. The role will be reporting to the Business Operations Principal and part of the high functioning Business Operations team. In collaboration with the operations team, this role will support the execution of site events, employee programs as well as the site engineering community. This role will heavily focus on workplace/facilities/events support for the engineering community located in London. It is also expected from the role to help hiring managers onboard/offboard employees, submit PO's and good receipt, review site budget expenses and other ad hoc projects (eg speaker events).

This is a contract position that will run initially until 31st December 2025 (extendable for a total of 18 months based on budget and performance) and is a fully onsite position with a 4 day working week.

Responsibilities

Coordinate both virtual and in person events. Taking ownership in areas including catering, venue selection and logistics for internal events, off-sites, speakership series, morale events, large scale meetings and celebration events for London Engineering Community.

Being the point of contact for the engineering community for their on-site support requests and triage and follow up the issues with the right stakeholders

Liaising with partner teams such as IT and Facilities on support areas such as hardware tracking, space planning, office updates and changes and facilities requests.

Daily management of access requests to the engineering floors in partnership with the Security team

End to End support for the company's Procure to Pay Process for supplier payment including PO creation and Budget Tracking.

Manage end-to-end procurement as well as distribution process for swag items

Cross collaborating, planning, and support including site governance meetings, LT meetings, Focused Initiative groups and other group meetings as needed.

Maintaining Distribution lists, security groups and organizational charts for London engineering community.

Assist with other projects as requested by the Business Operations Team

Candidate requirements

Proven excellence in administrative support and event coordination, with a minimum of 5+ years of experience in fast-paced environments.

Strong multitasking abilities with a focus on timely execution and excellent follow-up skills.

Highly organized with exceptional cross-functional collaboration skills.

Proactive problem-solver with the ability to work independently and handle tasks with urgency and initiative.

Demonstrated ability to build strong working relationships across all levels of an organization.

Consistently demonstrates a can-do attitude and a customer service-oriented mindset.

Proficient in Microsoft Office Suite, including Outlook, Word, Excel (standard level), PowerPoint, OneNote, and Teams.

Comfortable navigating ambiguity and shifting priorities in a dynamic work environment.

Maintains discretion and professionalism when handling highly confidential information.

Strategic thinker who can balance attention to detail with an understanding of broader objectives.

Professional, confident, and effective in both written and verbal communication.

Skills

• Calendar management
• Customer service
• PO creation
• Budget
• Events

Job Title: Business Administrator

Location: Paddington, UK

Job Type: Contract

Trading as Aston Carter. Allegis Group Limited, Bracknell, RG12 1RT, United Kingdom. No Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. Aston Carter is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available on the website.

To access our Online Privacy Notice, which explains what information we may collect, use, share, and store about you, and describes your rights and choices about this, please go to the website.

We are part of a global network of companies and as a result, the personal data you provide will be shared within Allegis Group and transferred and processed outside the UK, Switzerland and European Economic Area subject to the protections described in the Allegis Group Online Privacy Notice. We store personal data in the UK, EEA, Switzerland and the USA. If you would like to exercise your privacy rights, please visit the "Contacting Us" section of our Online Privacy Notice for details on how to contact us. To protect your privacy and security, we may take steps to verify your identity, such as a password and user ID if there is an account associated with your request, or identifying information such as your address or date of birth, before proceeding with your request. If you are resident in the UK, EEA or Switzerland, we will process any access request you make in accordance with our commitments under the UK Data Protection Act, EU-U.S. Privacy Shield or the Swiss-U.S. Privacy Shield.