Job Title; Facilities and Purchasing Manager
Salary; £40,000 - £45,000 per annum plus benefits
Shift; Monday - Friday (2 days hybrid)
Location; Rugby, Warwickshire
Our client, a leading manufacturer and distributor of products for the automotive and commercial vehicle sectors, are seeking a dedicated Facilities and Purchasing Manager to join their supply chain team. The successful candidate will be responsible for ensuring safe, compliant, and cost effective facilities management across all supply chain sites, while delivering robust purchasing processes that supports business continuity and value for money. Success in the role will be measured by operational reliability, budget control, supplier performance, and adherence to regulatory standards.
The Benefits
* £7.5k/pa car allowance
* £2.5k/pa performance based bonus
* 25 days holiday + bank holiday
* Pension - 3% employee and 5% employer. Compnay contribute up to 12% based on employee contribution (e.g. 3% & 5%, 4% & 6% etc etc, up to 12%)
* Life assurance X3 salary if not in pension scheme, X4 pensionable pay if in pension scheme
* BUPA healthcare
* Staff discount
* Electric vehicle salary sacrifice program
The Role;
* Develop, implement, and maintain comprehensive Planned Preventative Maintenance (PPM) schedules for all sites, ensuring all building systems, material handling equipment (forklifts, dock levellers), bay doors, and racking systems are routinely inspected and serviced
* Coordinate day to day facilities operations, including managing service contracts, scheduling routine maintenance, and overseeing repairs to minimise downtime and disruptions.
* Manage relationships with third-party contractors and suppliers, overseeing contract performance, quality of work, and timely delivery of services. Negotiate service agreements to secure cost-effective solutions without compromising quality.
* Lead and coordinate any facility related projects, such as refurbishments, upgrades, or equipment replacements, liaising with stakeholders and managing timelines and budgets.
* Develop and maintain risk assessments related to facilities and equipment, implementing mitigation plans to ensure business continuity and minimise operational risks.
* Serve as the primary contact for all facility related emergencies or urgent maintenance issues, coordinating rapid response and resolution to minimise impact on operations.
* Manage the purchasing process for facilities and operational requirements, ensuring purchase orders (POs) are raised accurately, approved timely, and tracked through to delivery and payment.
* Collaborate with operational teams to identify purchasing needs, specifications, and priorities to ensure timely and cost effective procurement of goods and services.
* Support supplier sourcing activities, including identifying potential vendors, issuing requests for quotations, evaluating costs, and assisting with tender processes as required.
* Assist in negotiating terms and conditions with suppliers and contractors, focusing on value, quality, and delivery performance.
* Maintain comprehensive records of purchase orders, contracts, supplier agreements, and procurement documentation to ensure transparency and audit readiness.
* Work closely with the finance department to reconcile invoices, resolve discrepancies, and ensure accurate financial reporting of purchasing activities.
* Monitor supplier performance through regular review and feedback, addressing any issues related to delivery delays, quality concerns, or contractual compliance.
* Act as a liaison between the Operations Services Manager, operational managers, finance teams, external suppliers, and contractors, ensuring clear communication and alignment of expectations.
* Provide regular updates and reports to management on facilities and purchasing status, risks, and improvement initiatives.
* Facilitate effective collaboration and problem solving across teams to resolve operational challenges related to facilities and procurement.
* Lead continuous improvement initiatives to enhance facilities management processes, procurement efficiency, and supplier relationship management
Our Ideal Candidate;
* Detailed knowledge of how Supply Chains operations
* Project Management skills
* Have the ability to collaborate with colleagues, suppliers and contractors
* Knowledge and experience in the Automotive industry
* Comfortable with requirement to travel, estimated around 3 visits to each site per year
If you are interested in this opportunity please apply directly through this website or call Jacob Thomas Associates