Administration Assistant

Major Recruitment are delighted to be recruiting for an Administration Assistant on a temporary basis, to join a well-established organisation based In Caterham.

The main aspect of the role is to carry out a range of support duties and assist in various departments.

Rate of pay: £15.67ph Part Time

Hours of Work: Tuesday, Wednesday & Thursday 09:00am - 16:30

Duties and tasks will include:

• Provide front of house customer service
• Act as the first point of contact for all callers to the office and respond promptly to enquiries from members of the public or pass on to colleagues as appropriate.
• Receive and record deliveries, post, and telephone calls, maintaining a post log and other records as required.
• Assist in the co-ordination of meetings and events, including attendance, refreshments, and taking notes/minutes when required.
• Assist in the ordering and receipt of goods and services through finance systems.
• Liaise with suppliers and service providers to ensure timely delivery and resolve queries on delivery. Collect and check receipts against invoices.
• Assist in the maintenance and development of computer and paper filing systems and records as required.
• Collate and record data relating to volunteer hours, incidents, meter readings and event attendance.
• Comply with the Health and Safety at Work Act, 1974, and other relevant regulations, policies, procedures, codes of practice and guidelines.
• Undertake weekly checks of the fire alarm, associated devices, and other emergency alarms.
• Plan your weekly and daily work schedules under the supervision Line Manager.
• Carry out any other appropriate duties as required.
• Actively seek to implement the Occupational Health and Safety Policy in relation to the duties of the post, and always give due regard to the health and safety of both them and others when carrying out their duties.
• Actively seek to implement their Equal Opportunity Policy and the objective to promote equality of opportunity in relation to the duties of the post.
• To undertake any other duties that may reasonably be requested appropriate.

Candidate Specification

• Excellent administration experience
• Strong knowledge of all Microsoft packages
• Excellent communication skills both verbal and written.
• Ability to work under pressure and work towards deadlines.
• Experience within a similar role

INDLS