Finance Assistant Required for a Primary School in Ealing

Engage Education Services has specialised in recruiting education staff in all roles for over a decade. We’re currently looking for an enthusiastic Finance Assistant to work at a fantastic primary school in Ealing.

Our team has built an excellent reputation in the local area, and we’re looking for more high-quality finance staff to work with these schools.

About the role:

Hours: 3 days a week, 21 hours a week, Monday, Wednesday, Thursday 08:30 - 16:30 (days and start/finish times can be negotiated)

School is looking for someone who is confident and proficient in using SIMS and FMS

Purpose:

• To provide comprehensive financial support to the School Business Manager by undertaking routine financial operations.
• To provide administrative support to the Senior Leadership Team and other staff for the smooth operation of the school.
• To contribute to the overall ethos and aims of the school and meeting the needs of the children.

Duties and responsibilities:

• Inputting standing information to the Finance system (FMS) in accordance with procedures.
• Preparing invoices for cheque run/BACS.
• Investigating and resolving supplier invoices under query, arranging returns and ensuring that refunds or credit notes are received.
• Processing of all School income (cheques and cash), and banking of same.
• Using Parent Pay to set up, manage and administer the school’s cashless system, e.g. school trips, after school clubs.
• Maintaining high standards when managing confidential information, complying with the school’s data protection procedures and legal requirements at all times.
• To record staffs’ contact details, training and sickness/absence on SIMS.
• To support the administration of the School Fund Account including recording of income and expenditure and reconciliation of bank account.
• Maintaining a filing system of financial documentation.
• To answer the telephone in a friendly, professional and efficient manner passing on messages as appropriate.
• Administration of school trips including recording income, booking transports, liaising with staff, pupils and parents;
• To undertake filing, photocopying, laminating; to assist staff in the operation of the photocopier/printer including changing toner and reporting issues that cannot be resolved.
• To provide administrative support to members of the Senior Leadership Team and other staff.