📍 West London (Fully Office Based)
💷 £32,000 per annum
📄 12-month Fixed Term Contract

We are looking for an experienced and detail-oriented Payroll Specialist to join the Human Resources team on a 12-month fixed-term contract. This role is responsible for delivering a high standard of payroll services for both local and expatriate employees, ensuring accuracy, compliance and timely processing.

Payroll & Systems Administration

• Maintain and update payroll systems with new starters, leavers, changes to benefits, employment status and other amendments in a timely and accurate manner

• Maintain monthly payroll files covering starters, leavers, bonuses and all payroll changes

• Act as first point of contact for the staff appraisal system, including implementation and ongoing monitoring

• Manage and monitor the Time and Attendance system (Darwinbox)

• Support contract renewals and prepare approval notes for management

• Ensure compliance with Data Protection legislation

Payroll Processing

• Check and process all monthly payroll changes on ADP and commit payroll accurately and on time

• Process statutory year-end activities including P60s, P11Ds and payroll returns

• Handle employee payroll and salary queries for both local and expatriate staff

• Create, maintain and continuously improve payroll processes

• Produce payroll reports in line with HR and business requirements

Pensions, Tax & Reconciliations

• Reconcile pension files and payments and liaise with pension providers

• Manage season ticket loans and personal loans and submit monthly control returns

• Reconcile payroll postings to the general ledger and resolve discrepancies

• Ensure timely and accurate PAYE and NI payments

• Manage third-party payments to HMRC

Expatriate Payroll & Tax

• Compile payroll and benefits data for expatriate payroll processing

• Liaise with external tax advisors for tax returns, PSA and P11Ds

• Assist expatriates with HMRC and NI number applications

• Ensure all joiner and leaver documentation is available for payroll processing

Additional Responsibilities

• Process invoices and manage petty cash

• Support the HR team with additional administrative duties as required

• Undertake any other duties as delegated by the Head of HR

• Results-driven with strong attention to detail

• Excellent numerical and analytical skills

• Strong organisational and self-management abilities

• Confident communicator with strong interpersonal skills

• Able to work to deadlines in a fast-paced, office-based environment

• Proficient in Microsoft Office, particularly Excel and Word

• Experience operating payroll systems (ADP preferred)

• Knowledge of basic accounting is essential

• Previous experience in a payroll-focused role, ideally including expatriate payroll