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Date Added: Fri 10/06/2022


Horsham, UK
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Job Type: Permanent, FullTime

Salary: £19000 - £20000/annum

Job Title: Administrator

Location: Horsham

Salary: £19k-£20k per annum depending on experience

Full Time

Our client is a well-established successful business in the financial services sector, with over 85 employees and a supportive collaborative team culture. They are looking to recruit an Administrator to provide support to the Compliance Department (including the Field Based Compliance Team), as directed by the Compliance Admin Section Team Leader and Compliance Manager.


To promote and work at all times towards the policy of delivery of Client Best Interest outcomes.
To ensure adherence at all times to the suite of policy and procedures, with distinct regard and compliance with the Conflict of Interest Policy and Inducement and Incentive policy.
To take responsibility for own performance and to identify personal development areas.
Responsible for booking all Appointed Representative Periodic Risk Assessments visits and assist with booking of Field Based supervisor visits. Deal with all paperwork resulting from these visits, and store as appropriate.
Chasing of outstanding action points resulting from Appointed Representative Periodic Risk Assessments.
Book travel, accommodation and car hire for all members of Compliance department.
Scanning all files and post received in the department and distributing as necessary, maintaining a record of files received and returned.
Scheduling of monthly Induction courses, maintenance of an online record of attendance and distributing course information packs to attendees.
Book meetings rooms and set the rooms up for internal courses, order food and organise refreshments.
Check off resigned member files, label and arrange appropriate storage. Arrange audit of any department storage facility as directed by the Compliance Manager.
Initial logging on internal systems and acknowledging of all complaints received by the Network. Requesting files from Appointed Representatives / Network's archive storage facility where necessary.
Update internal systems with new member information as required.
Enter test results from E-learning system onto our internal system.
Maintenance of E-learning system, ensuring setting of correct tests for all advisers.
Provide lunchtime cover on reception as / when requested (on a rota basis with other departments). Holiday cover for post department.
Overflow telephone cover for Company.
Schedule departmental meetings / training as required, book meeting rooms.
Assist with the organisation of external training events for all members, alongside the Sales team.
Preparation of all purchase orders for department.
Preparation on weekly and on an ad hoc basis of Management Information for Admin Team Section Leader.
Maintenance of Network's database of Statement of Professional Standings - notification to Admin Team Section Leader of any which are missing.

Essential Practical Skills

Good keyboard skills are essential
Practical experience with Word, Excel and Database applications
Good communication skills
Desirable Skills / Knowledge

Knowledge of the Financial Services Industry is desirable but not essential
Person Specific

Ability to work on own initiative as well as working effectively as part of a team; however, even more importantly is the willingness to adopt a flexible approach to the work undertaken.
Demonstrate commitment by regular attendance and efficient completion of all tasks allocated.
Carry out duties and responsibilities in compliance with health and safety policies and statutory regulations.
Maintain high standards of personal accountability.
Willingness to undertake training and progress personal development.

For more information, please contact Jamie Watson at Clearline Recruitment
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