Due to our continuing growth and expansion we have an exciting opportunity to join the HR team here at Lily.

As a HR & Recruitment Coordinator you will support Lily services with all aspects of HR & Recruitment. You will be supporting the team in the day-to-day operations of the HR function whilst coordinating recruitment activity. You will be acting as a key point of contact for candidates and ensuring accurate record-keeping, smooth HR operations, and exceptional support to employees and managers.

Responsibilities include

HR

• Responsible for producing and issuing contracts and offer letters.
• Support the HR Lead to maintain paper, digital, and electronic employee records, including holiday and sickness and leave on our HR platform.
• Produce and distribute all onboarding documentation for new starters.
• Support HR Lead in drafting and distributing employment, disciplinary and termination letters.
• Act as notetaker in HR meetings, when required
• Respond to reference requests
• Acting as the point of contact among executive, clients and other external partners (by either phone, email and in person)
• Maintenance of employee records in SharePoint and SageHR alongside the HR lead.
• Supporting the Head of HR in salary reviews, bandings, when needed.
• Providing ongoing support to Head of HR, HR Lead and Training lead.

Recruitment

• Assist with the end to end recruitment process; including screening, supporting with interviews, and initial company onboarding.
• Assist with the drafting of job descriptions and person specifications, post adverts, and liaise with advertisers.
• Be the key contact for managers for advice on Safer Recruitment and DBS policies, and best practice in recruitment.
• Manage the online DBS process for new starters in order to ensure compliance.
• Carry out Right to Work, reference, and criminal record checks in line with compliance and safeguarding standards
• Chase outstanding paperwork and confidently following up where required
• Supporting recruitment events and assessment activity as needed
• Work collaboratively with internal teams to ensure a smooth recruitment and onboarding process

Skills & Experience

• Previous experience in an HR or recruitment administrative/co-ordinator role
• Excellent organisation skills and attention to detail
• Strong communication and interpersonal skills
• Ability to handle confidential information with discretion
• Proficient in MS Office and HRIS platforms
• Three or more years’ experience in an HR and/or recruitment related position.
• Working knowledge of HR and Recruitment functions and best practices
• Knowledge of employment law and safer recruitment process with a strong understanding of Right to Work and DBS processes
• CIPD Level 3 (or working towards).

About Us:

• Welcome to Lily Residential Services, where our mission is to create homes for children that offer a nurturing, supportive, stable, and empowering environment for children and older teenagers.

Our Mission:

• At Lily Residential Services, we believe that every child deserves a safe, stable, and loving home. Our mission is to foster a positive environment where children can heal, grow, and thrive. We are committed to delivering high-quality care that supports the emotional, psychological, and educational needs of each child.

Our Approach:

• We integrate a holistic, trauma-informed approach to care, ensuring that our services are both comprehensive and personalised. Our team of highly trained professionals employs evidence-based therapeutic interventions to address the unique needs of each child. We focus on building strong, trusting relationships and creating a supportive community that promotes resilience and personal growth.

Commitment to you:

At Lily Residential Services, we believe that providing continued training for our employees is crucial to ensuring the highest standards of care. We are committed to investing in our staff’s development, offering comprehensive training programs and ongoing support. We want our staff to feel valued and empowered to grow within their roles, fostering a culture of continuous improvement and excellence in care.

Why Lily Residential Services?

• Supportive Environment: We foster a culture of support and professional development.
• Recognition: Your relevant training and experience are valued and reflected in your starting salary.
• Equal Opportunities: We are an equal opportunities employer, committed to diversity and inclusion.
• Accredited Employer: Proudly Investors in People accredited.

Important Information:

• We are unable to sponsor applicants from overseas - you must have the right to work in the UK and a full year UK checkable work history
• Lily Residential Services is committed to safeguarding and therefore operate a robust safe recruitment process. You will be required to have a clear enhances DBS check.
• We will require a full employment history, with any employment gaps explained. With 5 year UK work history that is checkable to meet Ofsted Regulations.
• Lily Residential Services are an equal opportunities employer.