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Date Added: Thu 08/07/2021

PA Administrator

Leiston, UK
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Job Type: Permanent, FullTime

Salary: £28000/annum

Our client, a leading energy provider is currently recruiting a PA/Administrator o provide project support to the HR team and PA support to the HR Director. This is a demanding post requiring excellent communication and organisational skills combined with pro-active approach to the diverse workload.

The role requires a high level of tact and integrity due to the sensitive nature and frequency of senior level external contacts and regular exposure to confidential commercial and personal data.

Principal Accountabilities:

Be responsible for on-boarding of new team members, including liaising with vetting and induction teams and ensuring IT requirements are met i.e. IT equipment, phones etc.
Working as an integral part of a team contributing to team success, communications and a positive working environment
Support general administrative duties as they arise, including:
Maintain and build relationships with key contacts and stakeholders, including respond to phone/email enquiries to/ from wide range of external parties etc
Maintain confidentiality of all commercial and personal information
Maintain data/records so that information is readily available and easily accessible multiple systems
Provide/organise office services as required (such as reprographics, binding, formatting of documents, arranging meetings, travel/accommodation, hospitality)
Organise team meetings and events.
Keep up to date training/induction logs on all team members and liaise with Employee Services, Vetting Team and Induction team
Effectively use appropriate IT systems to facilitate the preparation of reports, statistics, presentations and other information for the portfolio
Monitor and track any compliance activities
Keep track of governance process, ensuring relevant authors are aware of actions arising from Boards and ensure actions are completed by deadlineNature and Scope:

The ability to work as an integral part of a team right across the project, contributing to team success, communications and a positive working environment
Ability to support multiple stakeholders and raise issues early if conflicts arise in workload
Compliance with health, safety, environment and other statutory requirements relevant to this role
Ability to prioritise workload, meet deadlines, and stay calm under pressure
Ability to communicate effectively with all levels within the organisation and externally
Ability to deal with difficult enquiries/solve unique problems
Flexibility and adaptability to deal with ambiguity and a fast-paced work environmentKnowledge, Skills, Qualifications & Experience:

Attention to detail and accuracy
Ability to communicate effectively at all levels of the organisation
Excellent stakeholder engagement skills
Experience in managing competing priorities and demands
Flexible integrated approach with the ability to multi-task and work on own initiative
Excellent organisational skills (flexible/organised/methodical)
Discretion - confidentiality when dealing with sensitive and personal information
Excellent communication/interpersonal skills notably with various levels of the organisation and externally
Previous team support experience
General administrative/secretarial knowledge producing professional work as well as ability to adapt to new and changing systems (and possibly creating systems)
Use of Outlook or similar diary/email application; Microsoft Office; Word, Excel, PowerPoint
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