We welcome all applications. Please note, this is NOT a remote role. While it is home-based, you must be within a realistic commuting distance of Carnforth, Lancaster and Morecambe.

If you cannot attend these locations when required, please do not apply.

TITLE: PROPERTY ADMINISTRATOR – PART TIME

JOB TYPE: Part-time (flexible) around 2 days a week, plus getting busy in the summer season. Car essential.

LOCATION: Working from home with occasional travel around Carnforth, Lancaster & Morecambe area’s + (Manchester very occasionally) mileage allowance will be paid.

HOURLY RATE: £15.00 per hour - will be based on experience & ability & will include incentive bonuses for gaining Social media bookings; a review will be given after your first 3 months.

REPORTING TO: Director

Our client is an established business; they are a small, family-run property business managing a portfolio of holiday lets, lodges, and long-term rental properties. They pride themselves on offering a personal, high-quality service to our guests, tenants, and landlords. They are looking for a reliable, organised, and friendly Property Administrator to join the team and become an integral part of a growing business.

What they offer:

• A supportive and friendly working environment
• Opportunity to grow with the business
• Varied and rewarding role
• Rates depend on experience
• 3-monthly review to discuss salary and performance

Job Description:

This is a varied, hands-on position where no two days are the same. You will support the day-to-day running of the properties, managing bookings, assisting tenants and guests, coordinating maintenance, and promoting their holiday lets and lodges online.

As a small business, they value team members who are proactive, flexible, and happy to roll up their sleeves when needed.

Key Responsibilities

Holiday Lets & Lodges

· Manage bookings via platforms

· Respond promptly and professionally to guest enquiries and reviews

· Update availability calendars and pricing via Excel & booking platforms

· Coordinate cleaning, laundry, and maintenance between guest stays

· Collating monthly cleaning hours to cover the cleaning cost to housekeepers

· Ensure properties are guest-ready and maintained to a high standard

Long-Term Lets

· Assist with tenant onboarding and documentation

· Prepare tenancy agreements and renewals as and when required

· Monitor rent payments and support with arrears follow-up

· Coordinate maintenance requests and contractor appointments

General Administration

· Maintain accurate property and compliance records

· Organise safety certificates (Gas Safety, EPC, EICR, etc.)

· Process invoices and support basic bookkeeping tasks

· Liaise with landlords, tenants, contractors, and suppliers

· Ensure Health & Safety records are up to date

Social Media & Marketing

· Create and post engaging content for holiday lets and lodges

· Promote seasonal availability and special offers

· Respond to social media enquiries

· Assist in keeping property listings on platforms - updated and optimised, including pricing.

· Take photos and short videos of properties where needed

PERSON SPECIFICATION:

Essential:

· Strong organisational skills and attention to detail

· Experience with ‘lettings management would be ideal but not essential

· Excellent written and verbal communication

· Confident using social media platforms

· Comfortable managing online booking systems

· Ability to work independently and use initiative

· Confident with emails, word and Excel

· Car essential as cleaning spot checks required & emergency call outs

· Ability to work on own initiative and provide speedy responses

Desirable Not Essential:

· Experience in property, lettings, or hospitality

· Familiarity with online booking systems

· Basic marketing knowledge

· Knowledge of UK lettings regulations

· Personal Qualities

· Friendly and approachable

· Trustworthy and dependable

· Flexible and willing to help where needed

· Calm under pressure

· A positive “can-do” attitude

If you are looking to contribute to a growing company and have a passion for delivering high-quality administrative support, we encourage you to apply for this rewarding position.