Main Purpose of Job:

As the Head of Finance, your role is to provide accurate, timely and efficient management accounts and legal cashiering services to the firm. In addition, you will support the Fee Earning and Administrative Team with accounts queries.

Essential Duties:

· Management of accounts team and functions, including two part time members of staff

· Management Accounts

o Production of monthly financial reports (profit and loss, balance sheet, cashflows, budgets) to include processing:

§ Bank and control account reconciliations between various systems

§ Posting of month end journals

§ Monthly work in progress analysis and adjustments in accounts software

o Timely reporting to Directors on at least a monthly basis

o Production of VAT returns and online submission

· Legal Cashiering

o Posting and management of client account

o Assisting with clients funds, including source of funds and completions

o Bank reconciliation on office and client bank accounts

o Monitoring of accounts for compliancy of Solicitors' Accounts Rules

· Sales Ledger

o Assist team with billing clients

o Raise and send invoices to clients and manage monthly billing, including assisting clients on billing queries.

o Monitor Accounts Receivable and instigate Credit Control, as required.

· Purchase Ledger

o Assisting and supervising finance staff with purchase ledger process which includes

§ Processing and analysing supplier invoices, as required

§ Aged credit reporting

§ Supplier analysis

§ Approving invoices for payment, weekly

§ Setting up regular payments as direct debits

§ Setting up of bank payments through online banking

§ Payments as required for the payment of bills and payment requests

§ Calculation of consultant commissions and produce self-billing invoices

o Negotiation of prices/terms of contracted services from suppliers

o Procurement management

· Bankings

o Managing bank relationships

o Processing and approving payments

o Setting up direct debit mandates

o Payment of staff salaries and expenses

· Time Management & Reporting

o Maintenance of fee earner rates

o Development and maintenance of accounts processes

o Production of weekly and monthly time reports for chargeable staff (shows all time recorded on system per fee earner)

· Systems & Processes

o Continual review of systems, processes and software

o Recommend improvements and efficiency gains

o Train staff on new systems and processes

· Ad Hoc Duties

o Preparing and gather all data for external year end accounts and SRA audit

o Training staff

o Archiving

o Insurance renewals

o Any other duty seen which is a natural extension of usual financial management and cashiering duties as required to fulfil the main role

· Communication

o Work collaboratively with the team, including staff members at all levels of experience and knowledge

o Cultivate relationships with the team

· Adhere to company policies and procedures, and health and safety procedures at all times.

· Support the development and implementation of company policies and procedures, and health and safety procedures at all times.

· Consistently achieve or exceed KPIs