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DATE ADDED: Thu 11/10/2018

Deputy Project Manager

Mountain View, USA


Job Description


Earth Science Project Office Deputy Project Manager


Job Summary:


The Bay Area Environmental Research (BAER) Institute, a 501(c)(3) nonprofit corporation focused on enabling and conducting research in earth and space science, is looking for an experienced Deputy Project Manager to join the Earth Science Projects Office (ESPO). The individual will provide project support to the ESPO team, a small group of success-oriented individuals providing project management for NASA’s Earth Science Mission Directorate field research. Located at the NASA Research Park at Moffett Field, CA, ESPO provides planning, implementation and post-mission support for large, complex, multi-agency, national and international field campaigns. .


Position Summary:


The qualified candidate will be responsible for the project management planning, activities and requirements related to the deployment of personnel, equipment, and supplies required for the earth science missions planning, coordinating and executing logistics support, and supporting project activities and requirements related to the deployment of personnel, equipment, and supplies required for national and international science missions. We are looking for applicants who are organized, detail oriented and self-motivated. Teamwork and dedication to the mission of ESPO and BAER is a must.



Essential Functions:


1. Assists Project Manager in planning and coordinating complex field campaigns including ground, airborne- and ship-based platforms to accomplish project objectives.

2. Supports project documentation, communications and budget tracking.

3. Communicates with other ESPO team members to ensure logistics, project coordinating and IT tasks are planned and executed in a timely manner.

4. Supports meetings and takes minutes/tracks actions as needed.

5. Supports evaluation of the deployment site location, planning and set up and teardown of facilities for large deployment operation sites (e.g., physical set up of offices and labs, interfacing with aircraft management to assure all proper ground support equipment is available when needed, etc.).

6. Collects science team information and documentation for deployment site access and security.

7. Tracks and oversees the progress of team tasks and deliverables.

8. Other functions as required by the position.


Supervisory Responsibility:


This position has no supervisory responsibilities.


Competencies Required:


1. Problem Solving/Analysis

2. Teamwork

3. Critical Thinking

4. Technical Capacity

5. Communication Proficiency

6. Customer Relations

7. Time Management

8. Organizational Skills

9. Computer Proficiency


Required Education and Experience:


Bachelor’s degree in business administration or project management certification; or


Minimum of three to five years of experience planning, coordinating and executing project activities.




Must have good working knowledge of personal computers, email, and basic office software. Also, employee must be able to learn basic computer network configuration and setup. Must maintain all NASA/BAERI required training and maintain compliance with all regulations.




The position requires extensive and sometimes frequent U.S. and International travel. Generally, you should expect to travel 3-4 months per year for up to 30 days at a time. Required overnight travel may be as high as 40% of the time.


Security Clearance:


Must be able to pass security background checks for field campaigns that involve working with the military, TSA, and the State Department.


Citizenship Requirement:


Must be U.S. Citizen, Lawful Permanent Resident, or Foreign National eligible for either a nonimmigrant visa for temporary stay, or an immigrant visa for permanent residence.


Work Environment:


Position requires some moderate discomfort resulting from working outdoors, or in warehouse and airport environments, requiring exposure to chemicals, fumes, low/high temperatures, high humidity, or drafty or noisy conditions, although personal protective equipment will be provided


Physical Demands:


Must be physically fit and be able to move large boxes (often weighing more than 50 pounds), load trucks, and arrange and sort equipment.



Other Position Requirements:


Responsible for carrying out assigned duties in a manner consistent with the safety policies defined by the ESPO managers. Reports safety hazards, potentially hazardous situations, and close calls to the ESPO managers, and help to identify and eliminate un-safe conditions.


Furthering organizational equal opportunity goals is a requirement of this position. The employee is responsible for applying equal opportunity principles in all individual, team, and work place activities.


Interested applicants who reside outside of the San Francisco Bay Area must be willing to relocate within commuting distance of NASA Ames Research Center at their own expense.


Starting Salary:


· $70,000- $75,000, depending on experience, plus benefits (healthcare, life insurance and retirement).




Our benefits package helps to make the Bay Area Environmental Research (BAER) Institute a great place to work. It includes:

· A competitive health care plan: medical, dental & vision, for full-time employees who work 30 hours per week or more. 100% of premium is paid by BAER Institute for the employee and spouse and dependents can be added for nominal fees.

· Basic life insurance (including accidental death and dismemberment)

· Short and long-term disability insurance

· Flexible spending account

· Commuter benefits program

· 10 paid holidays

· 15 days of vacation leave per year for the first three years (increases to 20 days after three years)

· 12 days of sick leave per year

· Generous 403(b) retirement plan (we contribute 10% of the employee’s gross salary), with an optional employee contribution to a tax-deferred annuity

· Flexible work schedules and telecommute options to support work-life balance

· Working in LEED Platinum Building at NASA Ames

· On-site gym with no membership fee

· On-site child care


How to Apply:


Submit a cover letter and resume to the BAER Institute Human Resources Office at #removed# In your cover letter please specify this is for the full time Deputy Project Manager position.


Application packages must be received by no later than November 5, 2018


Desired start date: November 26, 2018


Eligible applicants will be required to respond in writing to a series of questions to determine the level and extent of their interest and qualifications for this job.


The Bay Area Environmental Research Institute is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, pregnancy, sexual orientation, age, citizenship, marital status, disability, medical condition, gender identity, protected veteran status, or any other legally protected status. If you have a disability that requires accommodation, please let us know by sending a request to the Human Resources Office at #removed#


For more information about BAER Institute, please visit #.



Role: Deputy Project Manager
Job Type:
Location: Mountain View,

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