Document Controller

JobMatcha is recruiting for a Document Controller to join our project delivering works to upgrade the Picadilly Line Rail Depot. Reporting to the Quality Manager, the Document Controller will be responsible for maintaining the electronic document management system to meet the needs of the project, which has a value of over £100m.

Rate - competative and negotiable.

Duties for the Document Controller:

• Quality check incoming documents (from designers/subcontractors) in line with the document control procedure.
• Quality check of outgoing documents
• Manage the document control numbering system and provide doc control numbers as needed. Manage the MIDP as needed, including coordination with the Client, supply chain, team members, and others as required. (Moved, as this is effectively the same thing as this separate bullet point)
• Manage the internal project non-graphical CDE.
• Act as the single point of contact for the Client’s non-graphical CDE.
• Receive and issue documentation through the right channels from/to designers/subcontractors / Client as required (both internally and externally), including maintaining appropriate records
• Ensure all documentation contains the appropriate metadata for tractability retrieval and audit purposes.
• Ensuring all documents are distributed to the right members within the team and notifying them when needed
• Provide document support to ensure that all current designs, specifications, drawings, and associated contract-related documentation is issued and maintained in an efficient and accessible controlled manner.
• Monitor compliance and advise individuals failing to observe these systems and procedures.
• Formatting documentation and quality checking before distribution to our client or downline.
• Scanning, plotting, printing and any other duties that will help support the team.
• Develop and maintain the project document control management procedures; assist with relevant training of others.
• Support senior management in monitoring the status of document project deliverables and the close-out of items.
• Support senior management in monitoring compliance with systems and procedures.
• Assist with promoting and monitoring the key aspects of document control performance on the Project
• Able to assist the team in admin-related activities, such as booking of training and others
• Assist new starters with onboarding - getting the right access to the DC systems

Person Specification fort the Document Controller position:

Previous experience as a Document Controller/Site Administrator working for a construction company is essential

• Working knowledge of Aconex and A-site is required
• CSCS card is advantageous but not essential

Location:

will initially be TfL’s offices in Stratford (5 Endeavour Square, E20 1JN) and then Northfields Depot (W5 4SZ), once accommodation block is erected towards the end of this year or early next year. To note, the company policy allows maximum 2 days work from home subject to approval.

Benefits:

• 24hr management support
• Paid weekly and payroll support
• Holiday pay and entitlement
• Pension

If interested in the role of Administrator, then please apply ASAP