We have a new 6 month FTC for a Document Controller with a leading, national construction fit out contractor.

You will be working to support the Construction Director, Project Managers, Site Managers and Design Managers who run the live construction site for a project in Manchester. This is a site-based role working to site operative hours, however you will have access to our clients Manchester office which is an approx. 10-minute walk away for quiet space, printing facilities, meeting facilities and work facilities as and when required.

Key Responsibilities:

Document Control

• Manage users of the cloud-based document management system / allocate folder permission

• Upload and manage documentation on behalf of the team

• Review consultant/subcontractor submissions to ensure compliance with project standards

• General housekeeping within the document management system - ensuring that content is in the right locations and is available to the correct people and disciplines

• Provide basic training on the everyday use of the document management system for both internal and external users

• Act as the key point of contact for team queries on the operation of the document management system

• Liaise with the consultant/subcontractor information managers

• Liaise with the BIM Manager and design team on standards and best practice

• Ensure compliance to BIM standards and propagate best practice within the wider team

• Update subcontractor database and monitor PQQ (Pre-Qualification Questionnaire) process for new subcontractors

• Update subcontractor scoring tables

Site and project set up

• Collate H&S (Health & Safety) and site files

• Look after signage, using both internal and external printing resources

• Maintaining the project directory

• Work with the Project Managers to ensure project details are entered accurately into our internal systems

During construction phase

• Compile schedule of conditions

• Compile weekly site progress reports

• Maintain snagging lists

• Arrange stationery, checking stationery stock, IT equipment and document printing for site

• Book couriers and assist with site logistics

• Record environmental and sustainability data

• Collate, print, and bind Landlord Approval and Contractor Proposal Packs

• Ad hoc administration required to support the team, the client and the project

• Collate and produce the draft Health & Safety File including Operation & Maintenance manual with our external provider and construction teams

• Support Project Manager and Site Manager with MSITE and the team on adding people, site security, digital inductions, health & safety documentation, reports, data etc.. Be the MSITE contact.

• Keep the drawing rack up to date

• Assisting with IT (Information Technology) requests

• Setting up meeting rooms and organising refreshments

• Assist with ensuring 4-point PPE (Personal Protective Equipment) is stocked up, in good and clean condition and available to our site visitors such as clients at all times

• Attend meetings when requested and assist in the minuting of the meeting and the publishing of the minutes afterwards

• Manage the CCS (Considerate Constructors Scheme) process, gathering evidence and assisting with the monitor visit

After project completion

• Collate and produce the final Health & Safety File including Operation & Maintenance manual with our external provider and construction teams

• Update the site incident register

• Ensure timely return of site files, review contents, and send all relevant documentation to external company for digital archiving where relevant

• Assist in organising the site shut down and exit

Essential Skills & Experience

• A real people person, who loves to help others

• Proven experience in a similar role

• A commitment to excellent service

• Excellent written and verbal communication skills

• Self-motivated, with excellent attention to detail and ability to be proactive and problem solve

• Excellent organisational skills; ability to multitask and prioritise workload

• Proficient with MS Office suite - particularly Excel and Outlook

• Desire to work as part of a team who have fun whilst remaining dedicated and results-focused

• A minimum of 1 year experience in administration or document control.

Desirable Skills & Experience

• Document management experience on BIM Level 2 compliant projects

• An understanding of the BIM workflow

• Experience using PAS1192/ISO19650 compliant naming convention

• Previous experience using a cloud-based document management system, preferably ACC (Autodesk Construction Cloud)