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Date Added: Wed 22/09/2021

M &A Project Coordinator

London, UK
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Company: TOWERGATE INSURANCE BROKERS

Job Type: Permanent

Context for the Role:

Ardonagh is a fast-growing, evolving business through acquisitions and with a strong focus on organic growth requires a M&A Project Coordinator with exceptional organisational skills&project experience. The M&A Project Coordinator will report to the Head of Change&Integration to perform a role working directly with and supporting Project leads on delivery of M&A deals from start through to deal completion&business integration assisting project developing plans, creating investment presentations for Board approval, managing and reporting progress against the original investment cases. Management of business integration post completion to fully embed into the receiving business area.

Purpose of the Role:

To work alongside the M&A Project Team to ensure that all acquisitions are kept on track and to schedule by supporting with project activity, documentation, the coordination of internal resources required, facilitating&leading on required workstreams, booking of internal/external meetings, assisting in the delivery of the acquisition&business integration projects, following up on any critical actions providing full co-ordinator support.

Key Role Accountabilities (Senior Manager responsibilities to be specifically detailed):

  • Track and analyse departmental performance reporting on any possible risks to project delivery
  • Create, maintain and track all project documentation on the team shared area
  • Create detailed task and activity MS Project Plans with Project Managers; maintaining critical path views
  • Update in Excel and MS Project templates in order to track actions, due diligence actions and project plans, all used as part of acquisition planning and delivery
  • Assist if required with the introduction of a document management system as part of managing the acquisitions process
  • Collate information and update the acquisition pipeline
  • Scribe and track actions arising from weekly Business Leads meeting
  • Support the production of PowerPoint presentations and word document reports
  • Support the Project Managers, Head of Change and Integration in any other activities that evolve as part of the delivery of the Partners acquisition strategy
  • Active support role to Project managers within the M&A delivery
  • Facilitation of workstream meetings
  • Management of workstreams as requested by the PM ( full ownership&delivery)
  • Analysis&collation of information including creation of presentation decks
  • Review&challenge of Project plans baselined as appropriate
  • Processes documented and signed off
  • Confirmation that transition criteria met (for each stage gate phase)
  • Delivery to the baselined milestones within agreed budget and schedule
  • Due Diligence tracking and monitoring in place and actively managed
  • Check of risks, issues and mitigating actions from DD responses - escalating to PM
  • Communications plan in place to support execution
  • Operational, Organisation and Technology capabilities in place
  • Go Live / transitioned processes and resources with minimal impact on BAU
  • Ensure Project Team are up-to-date on key decisions/progress /issues/risks/dependencies
  • Cross Functional key interdependencies are managed across all M&A activity
  • Production of exceptional project artefacts using the chosen tools and techniques of Transformation and Change
  • Quality assurance checks of project sites/ artefacts/ stage gates/ sign offs
  • Adherence to M&A framework

Qualifications&Experience:

Education

  • Graduate with at least a 2:2 degree or a minimum of 5 years working experience in a business environment
  • Medium to advanced user of MS Office toolset (Outlook, Word, Excel and PowerPoint with an emphasis on MS Project)
  • Experience of document management systems would be advantageous e.g. SharePoint, Teams

Experience

  • Experience of insurance &/or M&A in financial services
  • Preference is for applicants from a project management environment

Person Specification:

  • Solid organizational skills with multitasking skills
  • Ability to manage a heavy and diverse workload
  • Strong written and oral communication skills
  • Initiative, proactivity, enquiring approach, resourcefulness
  • Is pro-active and enjoys working independently
  • Works well under pressure to meet tight deadlines
  • Is delivery focused with a lot of get-up-and-go showing initiative to get things done
  • Confident with an ability to work well within virtual teams
  • Strong analytical skills and good attention to detail especially when reporting
  • Analytical and investigative skills, logical reasoning and problem-solving skills – individually and collaboratively
  • Integrity and assertiveness when dealing with complex / business critical issues Ability to handle internal and external senior stakeholders, with conflicting interests, effectively and with no impact on the project
  • To understand and abide by the confidential nature of the Partners Division’s work
  • Ability to handle sensitive situations, and know when to escalate issues to senior management
  • Excellent client-facing and internal communication skills
  • Excellent written and verbal communication skills in English
  • Desire to learn new skills.
  • Desire to improve the systems and processes in which they work
  • Adaptability, ability to embrace and respond positively to change
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