Site Administrator

Plymouth, Devon

£28,000-£32,000

Permanent

The Role

We are seeking a proactive and organised Site Administrator & Communications Coordinator to support the day-to-day operations for a large and successful company.

This is a varied, hands-on role providing administrative support across multiple departments, including HR, operations, and senior leadership. You will play a key part in ensuring smooth site coordination, efficient onboarding processes, and clear internal and external communications.

This position is ideal for someone who thrives in a fast-paced environment, enjoys variety, and is confident managing multiple priorities.

Key Responsibilities

* Coordinate site visits, including diary management, logistics, and stakeholder liaison

* Organise travel, accommodation, inductions, and onboarding for staff and visitors

* Welcome and host visitors to site

* Schedule and coordinate meetings across teams and external stakeholders

* Assist with onboarding, recruitment administration, and employee records

* Support HR processes and ensure documentation is accurate and up to date

* Manage shared inboxes, ensuring timely responses and escalation where required

* Support company communications, including website updates and internal messaging

* Maintain office resources, supplies, and shared spaces

* Manage notice boards and communication displays

* Prepare, format, and maintain reports, documents, and presentations

* Assist with requisitions and permit-to-work documentation (RAMS, forms, etc.)

* Maintain environmental compliance records and systems

* Process expenses for senior leadership and board members

Skills & Experience

* Previous experience in an administrative, office coordinator, or site admin role - preferably within construction or similar

* Strong written and verbal communication skills

* Excellent organisational skills with the ability to manage multiple tasks

* High attention to detail and accuracy

* Proactive, flexible, and able to work independently

* Confident using Microsoft Office (Word, Excel, Outlook, PowerPoint)

* Ability to handle confidential information with discretion

* Positive attitude with a willingness to learn

* Able to thrive in a fast-paced, project-led environment

* UK driving licence and own transport

Our Commitment to Inclusion

As a recruitment agency, we are committed to promoting inclusive opportunities on behalf of our clients. We welcome applications from individuals of all backgrounds, including those from under-represented communities. If you have a disability, are neurodivergent, or require adjustments during the recruitment process, we'll work with you and the client to ensure a fair and supportive experience. We aim to represent employers who foster respectful, inclusive, and collaborative workplaces — regardless of age, gender identity, sexual orientation, ethnicity, or background.

Next steps:

For an informal discussion please call Abbie or Cat on (phone number removed) or apply as instructed.

Sphere Solutions Ltd is a leading construction recruitment agency specialising in providing top-notch staffing solutions to the construction sector. With a strong presence in Wales, Cardiff, Bristol, Gloucester, Taunton, Plymouth, Truro, and Southampton, we are committed to connecting talented professionals with the best construction job opportunities in these areas