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Date Added: Wed 14/09/2022

Executive Assistant

Salisbury, SP11TH, UK
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Company: PURPLE PANDA RECRUITMENT

Job Type: Permanent, PartTime

Salary: £30000/annum

My client is looking to recruit an Executive Assistant whose role it will be to provide secretarial & administration support to the Chief Executive Officer (CEO). This is a part time position initially offered on a one year fixed term contract.

As an EA, you will be acting as first point of contact for the Board and the Senior Leadership Team, communicating with all levels across the business, collaborators, suppliers, consultants and other third parties as and when required.

Duties include, but are not limited to:

* Provide an administrative service to include diary management, booking meetings planning events, organise travel handing correspondence and prioritising calendar appointments and emails for the CEO

* Follow up action points from meetings on behalf of the CEO

* Co-ordinate meetings, taking minutes and follow up on actions to ensure key messages and decisions are communicated

* To co-ordinate multiple administrative projects as assigned by the Chairman and CEO

* Proactively manage a complex diary paying attention to detail and accuracy. Making decision regarding appropriate use of time and resources as deemed necessary

* Act as a 'gatekeeper' to make best use of the CEO's time taking the initiative and seek advice from colleagues paying close attention to immediate priorities and long-term planning

* Initiate and maintain regular meetings with key internal and external stakeholders

* Co-ordinate and circulated monthly reporting team briefs and reports on behalf of the CEO

* Flag meetings and events in a timely manner and provide accurate information briefing and updates from colleagues as appropriate

* Organize travel and accommodation in line with correct policies and procedures

* To comply with company policies and procedures and regulatory requirements including Health & Safety maintaining confidentiality and GDPR

* To maintain a comprehensive overview of all aspects of the CEO and (Chairman) administration work providing senior staff with updates and progress and acting as the main point of contact for all routine queries internally and externally displaying tact diplomacy and discretion

* To be the main key point of contact for the CEO staff and stakeholders and therefore needs to have a detailed awareness of operational issues

* Establish strong working relationships with relevant counterparts and external stakeholder ensuring a prompt professional approach to maintain a positive relationship

* To track and hold the Company Credit Card on behalf of the CEO

* Raise POs via finance and payments of invoices

* To work with the wider HR team and where required providing support with HR Tasks

* All other duties commensurate with the accountabilities of the post

In return, you will be given a basic salary circa £30k per annum, PRO RATA, 30 days of holiday, plus 8 bank holidays, generous pension scheme, access to online discounts, free on-site parking, onsite canteen, onsite nursery and Life Assurance

Purple Panda Recruitment Ltd (Company Number (phone number removed)) Is a UK based Recruitment Agency. We operate an equal opportunities policy of treating all employees, clients and candidates equally regardless of race, colour, ethnic origin, nationality, national origin, religion or belief, gender, sexual orientation, , age, marital or civil partnership status or disability. Due to the high volume of CVs received we do not provide individual feedback on applications. If you are not contacted within 5 working days of submitting your CV please assume your application has been unsuccessful. For further feedback please contact us directly
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