Facilities Manager
Main Purpose of the RoleThe Facilities Manager is responsible for keeping all school sites safe, well‑maintained and running smoothly. This includes managing buildings, minibuses, contractors, improvement projects, and health & safety. The role works closely with the Head of Operations to ensure the school environment supports staff, pupils, and the school's long‑term goals.
Key ResponsibilitiesHealth & Safety & Compliance

Act as the school's Health & Safety lead and Fire Officer.
Make sure all buildings meet legal standards and regulations.
Carry out and update risk assessments.
Keep records of fire, water, asbestos, legionella and other safety checks.
Ensure strong security procedures across all sites.
Deliver staff training related to H&S and fire safety.Site & Building Management

Lead daily maintenance and ensure the school is safe, clean and presentable.
Coordinate both reactive repairs and planned maintenance work.
Manage contractors and ensure value for money.
Record and follow up on building issues through the school's systems (e.g., Parago).
Oversee grounds maintenance and ensure high cleaning standards.
Lead refurbishment, renovation and expansion projects.Daily Operations

Be the main keyholder and ensure the buildings are opened, locked and secure.
Handle emergency cleaning if needed.
Respond to room‑booking requests and set up furniture/equipment.
Carry out basic repairs and check boilers, heating and ventilation systems.
Be available for emergency call‑outs.Transport

Oversee school minibus operations.
Keep vehicles safe, roadworthy and serviced.
Plan routes and driver schedules.
Arrange training and insurance for additional drivers.Budgeting & Procurement

Manage the facilities budget.
Monitor spending and make sure the school gets the best value.
Manage supplier contracts and service level agreements.
Keep accurate audit trails for all work completed.Stock & Stores

Ensure supplies are ordered, stored safely and delivered correctly.
Maintain stock records and return faulty goods.
Manage hygiene and hazardous material storage properly.Safeguarding & Other Duties

Follow all safeguarding, child protection and school policies.
Report concerns immediately to senior leaders.
Maintain confidentiality.
Promote equality, diversity and a respectful school environment.
Attend required training and work positively with all staff and external partners.How Success Will Be Measured

Quality of project delivery (on time, on budget).
Reduced maintenance costs.
Safety performance (accidents, security breaches).
Standards of site appearance and functionality.
Feedback from management and stakeholders.Person SpecificationEssential Qualifications

GCSE Maths and English (Grade C or above)
Full, clean driving licence
Enhanced DBSExperience

Experience in facilities or site management
Experience managing people
Strong Health & Safety knowledgeSkills

Good knowledge of building standards and maintenance
Able to manage projects and contractors
Practical hands‑on skills (DIY, manual handling, basic repairs)
Good communication skills
Strong organisation, time management and attention to detail
Able to work independently and as part of a teamDesirable

NEBOSH or IOSH qualifications
D1 licence
Trade qualification
Experience in a school, especially SEN
Supplier/contract management experience
First Aid, Fire Marshal training

What you need to do now

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