Do you have it in you to support a team with procurement, administrative management and cost control of Terminal and Port Services in the Europe and Africa Region? As an Assistant Coordinator in the Terminal Procurement team, you will contribute to our success while enjoying a hybrid work model and a strong work-life balance. We offer a competitive salary, excellent benefits, and opportunities for professional growth within a rewarding company culture.

The Role

Strategy implementation and optimisation

• Support the Manager and Assistant Manager, Terminal Procurement in regular performance review meetings with Terminal and Port Services related operators.
• Assist with procurement strategies for non-Alliance Terminal services based on GHQ / RHQ policy and directions.
• Advise on EDI recommendation / priority setting.
• Pro-actively support Go Green Go ONE initiatives.

Terminal and Port Services related Procurement

• Support the team with Terminal and Port Services market intelligence and any business opportunities.
• Provide administrative procurement support in the preparation analysis / material prior to contract negotiations.
• Provide administrative support in the finalisation of contracts and service agreements for internal processes (e.g. BoD submission) and system maintenance (OPUS)
• Assist the team in the identification of potential cost saving initiatives.

Cost Control / Management Plan

• Create and maintain the cost reporting structure and provide guidance to work towards appropriate targets.
• Optimise and communicate free pools. Identify and report avoidable costs.
• Ensure contractual rebates and incentives are reported.
• Support budget control.
• Create and monitor KPI´s for internal and external stakeholders
• Contribute to a cost recovery mindset.

Compliance

• Support the team to ensure that all transactions in relation to vendor procurement and control are fully compliant with company rules and regulations such as UK Bribery Act.
• Good understanding of JSOX and awareness of ISO14001 and AEO procedures.

Scope of data

• In conjunction with the Manager and Assistant Manager, Terminal Procurement, work along set budgets for all relevant cost elements related to Terminal and Port Services
• Monitor that local regions working practices in Europe and Africa can meet the corporate business requirements

Maintenance of Internal Company System Tools

• Day to day monitor the correctness and validity of data allowing front lines to organise pricing in the most efficient way, including average cost calculations in conjunction with the Cost Control Coordinator.
• Where requested update or validate concluded Tariff Agreements in the system
• Maintain VRM records in applicable system(s).

Location

• Ocean Network Express Europe Ltd - London RHQ Office.

Breadth & range of responsibilities

• Coordinate Admin and Support Terminal and Port Services Procurement.

The Requirements

• Analytical and methodical (essential)
• Strong operational/cost awareness (essential)
• Ability to forge working relationships both internally and with external vendors at multiple levels (essential)
• Strong working knowledge of Excel (essential)
• Good knowledge of other Microsoft office products (highly desirable)
• Good interpersonal & communication skills (essential)
• Ability to work within a team (essential)
• Educated to degree level or relevant apprenticeship (highly desirable)
• Experience of using OPUS (desirable)
• Strong Excel skills (required)
• Experience of shipping or procurement (desirable)
• Problem Solving
• Planning and Organisation
• Decision Making
• Innovation and Improvement
• Team Work

The Benefits

• Paid annual leave of 25 days per annum plus UK bank and public holidays
• Membership of the Company’s Group Personal Pension Plan, into which the Company will contribute up to 10% of basic salary
• Performance Related Pay - a pay award and discretionary annual bonus linked directly to the performance
• Permanent Health Insurance
• Death in Service (x8 annual salary)
• Private Medical Cover (BUPA) after two years’ service
• Employee Assistance Programme, with free independent confidential support and virtual GP services
• An interest free annual travel season ticket loan
• Family leave policies enhanced above statutory
• Access to the UK’s Tax-Free Childcare scheme
• Enhanced company sick pay policy
• Medical health check after two years' service
• Annual eye test and contribution towards glasses for VDU prescriptions
• Online employee discount platform

The closing date for this vacancy is 26th May 2025 but if a significant number of applications are received, it will close earlier.

Applicants must have an existing right to live and work in the UK.