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Date Added: Mon 12/09/2022

Executive Assistant

Eye, Suffolk, IP237BL, UK
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Job Type: Permanent, FullTime

Salary: £26500/annum

Executive Assistant

Eye, Suffolk

Up to £26,500pa


(Hours can be flexible)

(One day home working)

Pure are delighted to be supporting an established healthcare provider with the recruitment of an Executive Assistant/ Governance Officer to support the CEO and the board.

The Corporate Governance Officer will support the Chief Executive Officer and the Board in ensuring the organisation complies with the legal and statutory requirements of an NHS provider and social enterprise.

The post holder will promote the highest standards of good corporate governance and seek to identify opportunities for continuing improvement.  The post holder will be required to work on identified projects to develop and implement good governance practice and processes across the organisation.

Corporate Governance experience is advantageous but not essential however previous healthcare knowledge would be desirable.

Key Responsibilities:

Arrange and attend meetings as required to provide expertise around governance and compliance aspects of the organisation.
To arrange, attend and record specified meetings, accurately and appropriately record discussions, actions and decisions taken.
To ensure venues, facilities and refreshments for corporate events are booked as necessary.
To maintain and monitor a comprehensive suite of high quality meeting administration tools; to include minute templates, action logs, agendas, mailing lists, attendance records, membership and terms of reference.
To follow up meetings with the timely issuing of action logs and minutes for agreement with the relevant Meeting Chair.
To monitor action against agreed points and ensure these are scheduled for matters arising or the forward planner as appropriate.
To work collaboratively with colleagues in the corporate team to ensure there is sufficient cross cover to ensure support to the Board and its committees all times.
To support arrangements for the Annual General Meeting, working in conjunction with the Directors. 

Provide comprehensive governance and compliance oversight to support the Board of Directors including reporting areas of non-compliance
Deal with governance-related queries, including patient complaints and incidents, on the phone, in writing and face to face which may be of a challenging, complex or sensitive nature. To assess such situations, make necessary decisions quickly and provide suitable governance advice as appropriate.
To liaise with relevant stakeholder organisations including commissioning organisations, GP consortia and local authorities as a first point of contact for external enquiries. 

Additional Responsibilities:

The post holder is required to make decisions and judgements concerning information received to prioritise, take appropriate action within pre-agreed boundaries and escalate where appropriate.
With the Corporate Team, support the organisation to oversee the calendar of meetings of Board, its committees and other meetings within the governance structure.
Oversee the management of meeting agendas, and the collation, and distribution of such information, documents or other papers for associated meetings.
Ensure meeting papers are of an acceptable standard and in line with the organisation's agreed format. 
Ability to perform tasks while being interrupted by team members and or telephone calls. This will require the ability to multi-task.
Offer general administrative support to the Board of Directors, such as correspondence, enquiries, diary management.
Managing all inbound enquiries, complaints, requests for information from a wide range of stakeholders including patients, carers, the media and politicians, in line with company policy. 

Key Skills:

Excellent Microsoft skills, Word, Outlook, Excel
Previous Office Administration/EA/PA experience
Excellent communication skills both written and verbal.
Organised with the ability to prioritise a busy workload.
Previous Healthcare experience- Desirable
Positive attitude with a 'can-do- attitude 

For a Full Job Description please contact Pure
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