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DATE ADDED: Tue 28/01/2020

Administration Assistant

Abbots Langley, UK
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COMPANY: GUIDANT GLOBAL

JOB TYPE: Contract, Full Time

Administration Assistant

Contract Six Months

Corsham

Outline

Work as part of a small UK admin team to support to the wider departmental teams for administrative tasks.

Responsibilities


· Managers PA support including calendar Management and inbox


· Organise team events and ensure venues are suitable and ensure all preparations are made prior.


· Arranging travel, completing expenses, visas and accommodation


· Meeting and greeting visitors at all levels of seniority;


· Provide support to Managers on an adhoc basis as required.


· Cover for other PAs and Admin Assistants as required including sickness and leave as necessary.


· Assist in producing documents, briefing papers, reports and presentations;


· Liaising with suppliers and other staff.


· Produce Purchase reqs as required.


· Ensuring processes and structures are in place.


· Keeping structured folders and documents covering specific business directives, such as Ethics and Compliance, team flow-downs, producing small briefing packs as necessary.


· Assist in booking local facilities and visitor requests

Administration Responsibilities


· Devising and maintaining office systems, data management and filing;


· Creating minutes and ensuring actions are tracked and completed as required.


· Preparation of travel plans for business trips worldwide.


· Cover general administrative tasks as required.


· Team events - booking adhoc offsite team building etc


· Office Moves - DSE forms/ desk moves/ New Starters / Leavers / door access


· Visitor requests


· Handling telephone calls/ queries from both internal and external colleagues and customers.

Required skills

Personal Assistant experience, administrative tasks, well-structured and organised and good communicator and can work autonomously and part of a team

Essential Requirement


· Must be well organised and proactive.


· Must be flexible in approach and react as necessary to changes.


· Must be able to demonstrate a professional level of service to all customers and colleagues.


· Ability to effectively communicate at all levels.


· A good team player with a proven ability to prioritise work, organise and use own initiative.


· Advanced knowledge of Word, Excel, Outlook, PowerPoint or a similar graphics package.


· A dynamic, enthusiastic and committed individual with demonstrated experience of working under pressure to tight schedule requirements.


· Happy to do occasion UK Travel


Role: Administration Assistant
Job Type: Contract, Full Time
Location: Abbots Langley, East, East

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