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DATE ADDED: Tue 28/01/2020

Administration Assistant

Abbots Langley, UK


JOB TYPE: Contract, Full Time

Administration Assistant

Contract Six Months



Work as part of a small UK admin team to support to the wider departmental teams for administrative tasks.


· Managers PA support including calendar Management and inbox

· Organise team events and ensure venues are suitable and ensure all preparations are made prior.

· Arranging travel, completing expenses, visas and accommodation

· Meeting and greeting visitors at all levels of seniority;

· Provide support to Managers on an adhoc basis as required.

· Cover for other PAs and Admin Assistants as required including sickness and leave as necessary.

· Assist in producing documents, briefing papers, reports and presentations;

· Liaising with suppliers and other staff.

· Produce Purchase reqs as required.

· Ensuring processes and structures are in place.

· Keeping structured folders and documents covering specific business directives, such as Ethics and Compliance, team flow-downs, producing small briefing packs as necessary.

· Assist in booking local facilities and visitor requests

Administration Responsibilities

· Devising and maintaining office systems, data management and filing;

· Creating minutes and ensuring actions are tracked and completed as required.

· Preparation of travel plans for business trips worldwide.

· Cover general administrative tasks as required.

· Team events - booking adhoc offsite team building etc

· Office Moves - DSE forms/ desk moves/ New Starters / Leavers / door access

· Visitor requests

· Handling telephone calls/ queries from both internal and external colleagues and customers.

Required skills

Personal Assistant experience, administrative tasks, well-structured and organised and good communicator and can work autonomously and part of a team

Essential Requirement

· Must be well organised and proactive.

· Must be flexible in approach and react as necessary to changes.

· Must be able to demonstrate a professional level of service to all customers and colleagues.

· Ability to effectively communicate at all levels.

· A good team player with a proven ability to prioritise work, organise and use own initiative.

· Advanced knowledge of Word, Excel, Outlook, PowerPoint or a similar graphics package.

· A dynamic, enthusiastic and committed individual with demonstrated experience of working under pressure to tight schedule requirements.

· Happy to do occasion UK Travel

Role: Administration Assistant
Job Type: Contract, Full Time
Location: Abbots Langley, East, East

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