Ports Services Coordinator
Portsmouth
£28,000 - £30,000

My client has an exciting opportunity for a Service Coordinator to join their expanding team based in Portsmouth. The role will provide support to the operations team at the port facility.

Key responsibilities:

* Accurately complete and manage operational documentation in accordance with company guidelines and standards.

* Oversee a range of administrative functions, such as verifying staff timesheets, handling invoices related to vessel operations, and monitoring key performance metrics.

* Organise workforce scheduling for vessel activities, matching labour requests with suitably qualified team members (including skilled operators, baggage handlers, rope handlers, and marshals).

* Support the recruitment process for casual staff by managing onboarding and induction activities, ensuring adherence to company requirements and a smooth start for new hires.

* Carry out other administrative tasks as needed to assist the Services team in their day-to-day operations.

* Arrange meeting spaces and visitor access to site, ensuring efficient coordination and compliance with security procedures.

* Provide general office support, including taking meeting minutes and managing calendars.

* Coordinate travel plans and assist in organising events, ensuring cost-effectiveness and compliance with policies.

Competencies:

* Strong knowledge of administrative procedures and protocols.

* Excellent organisational and time management skills.

* Ability to maintain confidentiality and handle sensitive information.

* Resilient with the ability to work under pressure and meet agreed deadlines.

* Flexible in working days and hours.

* Strong customer service experience and communication skills.

* Highly organised and methodical person, able to work independently and within a team.

Qualifications/experience:

* Proven previous experience in an administrative role, preferably in a port or logistics environment.

* Level 3 Business Administration or equivalent.

* Proficiency in Microsoft Office Suite.

* Understanding of basic HR processes

Apply now or call Lynsey at Key Recruitment for more info