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Date Added: Wed 31/08/2022

9353 Administrative Assistant

London, UK
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Job Type: Permanent, FullTime

Salary: £17.00 - £19.00 per hour

Role: Administrative Assistant

Contract Length : 6 Months

Location: London (Canary Wharf)


  • Assist with recruitment of Support Staff in London office; CV Screening, interview scheduling
  • Manage new starter onboarding, become key contact from point of hire
  • Manage Assistant training; new starter and ongoing developmental training
  • Proactively maintain accurate assistant/banker allocation records; highlighting areas for review
  • Process holiday requests on in house system and update records, ensuring sufficient coverage for bankers
  • Actively review and manage buddy lists for Assistant population in IBD & GCM
  • Review and action updates from business partners regarding banker mobility to ensure integrity of team's databases and ensure appropriate assistant staffing
  • Communicate assistant staffing updates to bankers and implement appropriate systems access
  • Maintain confidential employment records
  • Maintain accuracy of assistant handover notes following mobility
  • Support on event management
  • Manage quarterly Assistant newsletter
  • Assist with new initiatives from Admin Mgmt team
  • Create presentations on key support documents / guidelines to share with admin population
  • Assist in review of admin processes; implementing changes where required and suggesting efficiencies
  • Support to members of the wider teamPERSON SPECIFICATION
  • Ability to act as a trusted resource; maintain a high level of integrity and discretion in handling confidential information
  • Ability to develop relationships with internal and external counterparts
  • Ability to apply judgement and make sound, thoughtful decisions in high pressure situations
  • Service Minded Attitude: patience, active listening, and problem solving in a fast-paced "customer" oriented environment
  • Proficient Microsoft Office Suite including Excel, Teams, One Note
  • Strong written and verbal communication required
  • Full training on all systems and policies will be provided
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