Are you highly organised, proactive, and looking for a varied role in a professional yet welcoming environment? We're seeking a dynamic Assistant to the PA to support our Senior PA and Leadership Team. This is a key role at the heart of our organisation, helping to keep everything running smoothly—from recruitment and onboarding to office coordination and events.
If you thrive in a fast-paced setting, love working with people, and enjoy making a real difference behind the scenes, this could be the perfect next step in your career.
What You'll Be Doing
You'll work closely with the Senior PA and leadership team, taking ownership of a wide range of responsibilities, including:
Office Coordination & Event Support
* Manage the company calendar: schedule meetings, flag clashes, book rooms, and arrange catering
* Draft and distribute communications for internal events and meetings
* Coordinate responses and ensure logistics are in place for successful events
* Work with IT to ensure meeting rooms and equipment are correctly set up
Staff Support & Onboarding
* Assist with staff training logistics and ensure timely completion
* Help welcome new hires with helpful info, system set-up, and staff passes
* Support the Senior PA in updating and formatting company handbooks
Recruitment & HR Administration
* Draft engaging job adverts and applicant information packs
* Oversee the application process: acknowledge applicants, distribute CVs, coordinate interviews
* Conduct full safer recruitment checks (DBS, references, right to work, etc.)
* Work with Finance to ensure smooth processing of new starters and leavers
Daily Operations
* Manage the central office email inbox, responding promptly and professionally
* Order specialist or one-off supplies as needed
* Take on ad hoc tasks to support the Senior PA and SLT
What We're Looking For
* Excellent written and verbal communication skills
* Strong attention to detail and a high level of accuracy
* Tech-savvy with full proficiency in Microsoft Office
* Calm, confident, and collaborative under pressure
* Proactive mindset with strong forward planning and time management
* Professional presence with a warm, approachable manner
* A high level of discretion and ability to maintain strict confidentiality
What You'll Get
We believe in taking care of our people. As part of our team, you'll enjoy:
* Extremely generous pension contribution
* Complimentary lunches, snacks, and refreshments
* Free onsite parking
* Access to our gymnasium and swimming pool
* Cycle-to-work scheme
* Employee Assistance Programme
* A supportive, collaborative, and people-first working environment
Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!
Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
By applying for this vacancy, you accept Optima Recruitment Limited's Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you.
Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer