Job Description Coordinator

RED PERSONNEL | On behalf of our client - Leading Healthcare Professional Organisation

Position Details

Working Pattern: Hybrid (minimum 2 days office-based, remainder remote)
Rate: £18
Hours: 35 hours per week
Contract Duration: Fixed-term until 21st October 2025
Start Date: ASAP

About the Role

We are seeking a detail-oriented Job Description Coordinator to join our Professional Standards team. This role offers an excellent opportunity to work within a respected healthcare professional organisation, supporting critical processes that ensure quality standards across the psychiatric profession.
You will be responsible for administering our comprehensive job description approval process for consultant and non-consultant psychiatric positions, while providing vital support to our regional divisions and networks.

Key Responsibilities

Administrative Excellence

Respond to and manage all inquiries related to our job description approval process across multiple channels
Maintain comprehensive electronic records and filing systems for psychiatric post assessments across England, Wales and Northern Ireland
Allocate draft job descriptions to appropriate regional specialists for assessment
Prepare assessments and correspondence for senior advisors
Track weekly progress and produce monthly reports for regional leadership

Stakeholder Support

Support coordination of regional advisor and representative meetings, with deputising responsibilities
Work closely with newly appointed regional advisors and representatives, providing induction support and performance monitoring
Collaborate with division managers on strategic appointments and resource allocation
Liaise with external stakeholders including healthcare education bodies, government departments, and NHS trusts

Quality Assurance

Monitor approved job descriptions and track appointment outcomes
Maintain comprehensive archive systems (electronic and manual)
Ensure all processes align with organisational standards and regulatory requirements

What We're Looking For

Essential Skills & Experience

Strong administrative and coordination experience
Excellent written and verbal communication skills
Proficiency in electronic record-keeping and database management
Ability to work independently and manage multiple priorities
Experience supporting meetings and stakeholder engagement
Strong attention to detail and accuracy

Desirable

Experience within healthcare or professional services environment
Understanding of recruitment and selection processes
Knowledge of regulatory or approval processes

What We Offer

Competitive salary with annual reviews
Flexible hybrid working arrangements
35-hour working week promoting work-life balance
Opportunity to contribute to healthcare excellence and professional standards
Collaborative, values-driven working environment
Professional development opportunities within a leading organisation

Deadline for CV Submisions for this role is Wednesday 13th August 2025