Bid Co-ordinator, Oxford City Centre (2 mins from train station) £35,000 – £45,000. 3 months FTC, Hybrid working Monday–Friday (9:00 AM – 5:30 PM)The OpportunityAre you looking for a role within the bid and tender arena? We are seeking a highly organised Bid Co-ordinator to join a small collaborative team. The bid team is currently high-performing but facing a common challenge: they are so busy responding to a strong pipeline of tenders that they need a dedicated specialist to help them migrate their high-quality content into a new automated bid library system. This is a hands-on role where you will bridge the gap between archived bid material and a live, high-efficiency digital library.The Role: Migration & CoordinationYou will be the "engine room" of the bid department for the next 3 months. Your primary task is to take technical content from previous successful submissions and prepare it for a modern automated system.

• Content Curation: Reviewing previous tender responses—covering subjects like technical architecture, security, and project delivery methodologies—to identify the best material for reuse.
• System Migration: Organising and styling this content within a staging area before importing it into the new bid library tool.
• Information Architecture: Ensuring all content is tagged with the correct metadata so it is easily searchable and functional for the writing team.
• Document Mastery: Using advanced MS Word skills to ensure every piece of content is perfectly styled, tables are optimised, and images are correctly anchored.
• Bid Facilitation: As the library takes shape, you will assist the team in pulling together initial "first drafts" for live, large-scale tender submissions.

About YouThis role is ideal for a Bid Assistant, Bid Coordinator, or Administrator  or Bid Manager who has a passion for organisation and document management. 

• Public Sector Tender Knowledge: You understand the lifecycle of public sector procurement and the importance of structure, compliance, and deadlines.
• MS Word Expert: You must be highly proficient in styles, formatting, and managing complex documents. Strong Excel skills are also required.
• Organised & Proactive: You can take a brief from the Bid Manager and work independently to meet project milestones.
• Technical Literacy: You are comfortable engaging with technical subject matter (such as software deployment or project frameworks like Prince2) and can organise it logically.

Interview Process The client is moving quickly with a single-stage virtual interview.