Accounts Payable & Expenses Administrator (4-Month Temp Contract)

Division: FinanceLocation: North GlasgowReports to: Accounts Payable Manager

About the Role

We are looking for a highly organised and detail-oriented Accounts Payable & Expenses Administrator to join our clients finance team on a 4-month temporary assignment.

This is a fantastic opportunity to contribute to a fast-paced international organisation while developing your skills within procurement, expenses, and accounts payable processes.

Key Responsibilities

Employee Travel & Expenses (T&E) – SAP Concur

• Audit and process employee expense claims accurately and on time
• Ensure proper VAT capture and compliance
• Match, batch & code invoices
• Prepare international employee payment requests
• Produce reports as required for Legal, Audit, and other stakeholders

Supplier Onboarding & Support

• Manage the new supplier onboarding process
• Provide training and guidance to internal buyers and new suppliers
• Liaise with buyers and the Legal team to ensure smooth onboarding
• Monitor open onboarding tasks and follow up daily

Vendor Address Book Maintenance

• Create and maintain vendor accounts within the ERP system
• Ensure all updates comply with audit and controls requirements

Procurement Support

• Create and amend Production purchase order records
• Support and train buyers on Purchase Order procedures
• Maintain the Purchase Order approval matrix

Additional Responsibilities

• Provide assistance with corporate card administration, company travel, and fleet management
• Support Finance projects as needed
• Ensure GDPR compliance
• Carry out other tasks as required by the Head of AP & Royalties

Skills & Experience Required

• Professional, reliable, and able to build strong working relationships
• Excellent communicator—confident dealing with suppliers and colleagues at all levels
• Competent user of Outlook, Word, and Excel
• Strong understanding of accounts payable
• Exceptional customer and supplier service skills
• Highly organised with strong prioritisation abilities
• Flexible and comfortable adapting to changing business needs
• Responsible and proactive, with a willingness to take ownership of tasks

IND-NORTH