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Date Added: Sat 10/09/2022

Document Controller

Queen Street, EH12AS, UK
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Company: VENESKY-BROWN

Job Type: Permanent, FullTime

Salary: £120 - £124/day

Venesky-Brown's client, a public sector organisation in Scotland, is currently looking to recruit a Document Controller for an initial 23 month contract on a rate of £124.84/day (inside of IR35). Due to the current circumstances this role will be remote based with a flexible option to have working from home days.

Responsibilities:

-Develop extensive knowledge of the organisation's records database and its contents and will assist in providing support to the organisation team and to core participant's legal representatives so that they can use the database to its full potential.

-Review and, where applicable, create and implement standard operating procedures (SOPs) to ensure defined measures of control in line with ongoing business needs

-Process, through scanning and other recognised methods, incoming correspondence and records received by the organisation to meet deadlines for legal analysis to be conducted

-Catalogue and digitise records received by the organisation

-Liaise with stakeholders to ensure the safe return of hard copy records received by the organisation

-Maintain an accurate record of information received by using the organisation's electronic Record and Document Management system

-Analyse documentary records gathered by the organisation, which will include the handling and management of sensitive and confidential information

-Import unprocessed source data into the records database following very detailed process workflows - ensuring accuracy at all times and adhering to internal guidelines to mitigate risk

-Take part in the analysis and coding of documents added to the records database

-Complete and support the maintenance of the organisation's Asset Register

-Support the processing of organisation Confidentiality Undertakings

-Work with colleagues to ensure that the core bundle of records is ready and shared with core participants in time for the organisation's oral hearings

-Ensure the organisation's Restriction Orders and policies are followed, particularly the General Restriction Order (GRO)

-Ensure compliance with relevant legislation, such as Data Protection (DP) and the UK General Data Protection Regulation (UKGDPR)

-Ensure day-to-day delivery and completion of business processes and timelines

-Work as part of a multi-disciplinary team within organisation, establishing effective working relationships with colleagues

-Work to ensure the integrity of the organisation, safeguarding organisational, personal and reputational risk

-Where required, work across other functions in the team, to ensure the efficient and effective delivery of the organisation's business

Essential Skills:

-High levels of interpersonal skills, including negotiation and influencing

-Experience of working in small and medium sized teams

-Proven experience of working under pressure and to tight timelines

-Proven experience of handling sensitive information

-Proven experience in working autonomously and assuming responsibility for document quality standards

-Well-developed oral and written communication skills

-Excellent skills in attention to detail

-Ability to organise and collate robust information received from a variety of sources in decision making

-Flexibility to work across the various functions in the wider Team.

If you would like to hear more about this opportunity please get in touch
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