Administrative Officer - Senior Leadership Support

Full-Time | Permanent | 40 hrs per week (Mon-Fri, 8:30am-5pm)

Our client, a leading organisation within the specialist vehicle solutions sector, is seeking a highly organised and proactive Administrative Officer to provide dedicated support to their Senior Leadership Team (SLT). This is a pivotal position for an experienced administrator who thrives in a fast-paced environment and can manage confidential executive-level tasks with professionalism and discretion.

The Role

The Administrative Officer will play a key role in ensuring the smooth running of senior operations, with a strong focus on minute-taking, meeting coordination, and high-level administrative support. This is an excellent opportunity for someone who enjoys responsibility and contributing to organisational efficiency at an executive level.

Key Responsibilities

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Attend leadership meetings and strategy sessions to take clear, concise, and actionable minutes.

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Prepare agendas, coordinate meeting materials, and monitor completion of action points.

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Manage diaries, schedule appointments, and organise internal and external meetings.

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Draft emails, handle correspondence, and assist in preparing reports and presentations.

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Maintain strict confidentiality across all tasks and communications.

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Manage digital and physical filing systems.

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Coordinate travel arrangements, expenses, and logistics for senior team members.

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Liaise with internal teams and external stakeholders on behalf of the SLT.

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Identify opportunities to improve administrative processes and support ongoing projects.

Skills & Experience Required

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Minimum 3 years' experience in an administrative or secretarial role, ideally supporting senior leaders or executives.

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Strong written and verbal communication skills.

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Proven minute-taking and document production capabilities.

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Confident user of Microsoft Office (Word, Excel, Outlook, PowerPoint).

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Ability to prioritise multiple tasks while maintaining a high level of professionalism.

Personal Attributes

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Highly organised with excellent attention to detail.

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Calm, adaptable, and able to work effectively under pressure.

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Collaborative, proactive, and committed to enabling team success