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Date Added: Thu 15/07/2021

HR & Recruitment Assistant

West Midlands (County), UK
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Job Type: Permanent, FullTime

Job Description


Group HR & Recruitment Assistant

Reporting to:

Group Human Resources Advisor


VIVALDA Limited.


95 Aston Church Road, Aston, Birmingham B7 5RQ

Job Type:

Permanent - Full Time

08.30 - 17.30 (1hr unpaid lunch)

Permanent - Part Time



Competitive, dependent on experience


28 Days holiday (including Bank Holidays, plus additional days for long service), a contributory pension scheme, life assurance, health cash plan, HSF perkbox and on-site parking.

Job Purpose:

To provide a first-class HR & Recruitment administration service for Managers and frontline employees to support the development and delivery of a professional, customer focused and efficient HR service.

Key Responsibilities:

* Liaise with Senior Management and Directors in their recruitment campaigns, to include posting adverts and sourcing candidates via recruitment agencies (in line with agreed T&C's)

* Support the hiring manager in the interview process, to include face to face meetings and telephone conversations

* Prepare and send contracts of employment and recruitment packs to new employees

* Processing starters and leavers, ensuring all documents are received

* Hold exit interviews prior to employees leaving the business, and feedback to the HR Advisor

* Prepare payroll paperwork for the HR Advisor

* Prepare and send contract amendments as and when required

* Keep job descriptions and the Company's organisational structure up to date

* Monitoring and inputting of employee absence including sickness and holidays

* Updating HR records including recruitment log, probation, and benefit enrolment

* Absence Management of all short- and long-term cases within the Group of Companies

* Note taking in HR/ER meetings

* Scanning and filing of HR documentation, ensuring compliance with data management

* Prepare and respond to incoming and outgoing reference requests

* Any other duties as required by management

Please note that this will change as the role and function to the business develops

Person Specification:

* Minimum two years' experience in a similar role

* Team player and flexible in their approach to work and attendance times

* Ability to be proactive and to use initiative is essential

* High quality verbal and written communication skills

* Excellent organisational skills and a strong ability to prioritise

* Excellent attention to detail and accuracy

* Helpful and approachable but sensitive to confidential issues

* Ability to work under pressure and to tight deadlines

* IT Skills, MS Office and good working knowledge of Excel
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