Office Administrator

Location: Leamington Spa Office-Based (Mon-Fri, 9:00 AM - 5:00 PM)
Salary: £25,000 - £28,000 (DOE)
Benefits: 25 days' holiday + bank holidays | Company Pension | Medical Insurance (after qualifying period) | Profit-Related Pay

Are you an organised, detail-oriented, and proactive individual looking for a dynamic administrative role? Do you thrive in a fast-paced office environment, where no two days are the same? If so, we have the perfect opportunity for you!

About the Role

We are looking for a versatile and highly organised Office Administrator to support our Finance and Contracts teams with a range of reception, administrative, and compliance duties. This is a fantastic opportunity to join a professional, friendly, and supportive workplace, where your skills will be valued and developed.

Key Responsibilities

Reception & Office Management

Answer and direct telephone calls, taking messages when required.
Welcome visitors, ensuring a professional first impression.
Maintain office supplies, including stationery and kitchen essentials.
Manage the photocopier and liaise with maintenance for servicing.
Contracts & Health & Safety Administration

Assist with method statements, O&M manuals, and H&S documentation.
Ensure all subcontractors are compliant with training, insurance, and certifications (SMSTS, CSCS, etc.).
Track and complete H&S assessments, including CHAS & Constructionline compliance.
Book training sessions and secure funding from CITB.
Conduct weekly fire alarm checks and maintain H&S compliance records.
Finance & Warehouse Support

Maintain the holiday calendar and record weekly timesheets.
Input delivery notes into Cost of Sales.
Support the Warehouse Manager with stock ordering.
Arrange equipment checks and servicing.
Assist the Finance Department with general administrative tasks, filing, and archiving.
What We're Looking For

✔ Previous administrative experience in a busy office environment.
✔ Strong attention to detail and organisational skills.
✔ Confident in using Microsoft Word & Excel.
✔ Excellent written and verbal communication skills.
✔ Ability to multi-task and prioritise workloads effectively.
✔ A positive 'can-do' attitude and ability to work both independently and as part of a team.

Essential Qualifications:

GCSE Maths & English (Grade C or above).

Why Join Us?

✨ Stable, full-time role with a competitive salary.
Opportunities for growth and development within a thriving company.
A varied and engaging position, where your contributions will truly make a difference.
Supportive and friendly team environment.

If you're a highly organised, proactive, and professional administrator, we'd love to hear from you!

INDH