Job Title: Business Support Administrator

Salary: £24,000 - £25,000 per annum

Location: Edinburgh

Job Type: Full Time, Permanent

HF Group is one of the UK's leading multi-discipline building services contractors, delivering high-quality solutions across Electrical, Mechanical, Fire & Security, Telecommunications, and Automated Controls. With a legacy spanning over 3 centuries and a family culture, we consider all of our employees as part of the family and invaluable assets to our ongoing business.

HF Group's head office is in Glasgow with offices in Edinburgh, Manchester, Belfast and Aberdeen, providing services to clients across both public and private sectors throughout the UK.

As part of our continued growth, we are seeking 2 experienced Business Support Administrator's to join our Fire & Security and Mechanical & Electrical division's, based in Edinburgh. If you are organised, proactive and able to provide excellent customer service, we want to hear from you.

The successful Mechanical & Electrical candidate will be responsible for but not limited to:

Invoicing reactive works upon completion according to customer specifications
Monitoring and invoicing monthly, quarterly, annual maintenance contracts
Account management of key accounts and large clients with multiple sites
Processing Engineer timesheets
Preparing and filing documents and photo's for completed works in readiness for return to client
Assisting with uploading reports / worksheets to client portalsThe successful Fire & Security candidate will be responsible for but not limited to:

Providing day to day administrative support to the Service Co-ordinator's and Contract Manager's
Preparing documents and photos for completed works in readiness for return to client as required
Assisting with uploading reports / worksheets to client portals
Responding to internal and external email and telephone enquiries
Performing other routine administrative tasks as requiredKey Skills, Experience and Qualification's Required:

Proven experience in an administrative or office support role
Excellent organisational and time management skills
Strong written and verbal communication abilities
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Ability to work independently as well as part of a team
Attention to detail and a high level of accuracy
Minimum National 5 Level of EducationIn Return We Offer:

Competitive Salary
Death in Service Scheme
Private Medical Care
Critical Illness Cover
Perkbox SubscriptionsAdditional Information:

In your application, please state which role you are applying for.

Applications close on Friday, 15th August 2025, if you have not heard from us within 4 weeks of the closing date, please assume your application has been unsuccessful on this occasion.

HF Group is an equal opportunity employer, committed to fostering a diverse and inclusive workplace.

Please click the APPLY button to send your CV and Cover Letter for this role.

Candidates with the experience or relevant job titles of; Admin Assistant, Office Administrator, Administrator, Administration Clerk, Administrative Assistant, Secretary, Business Administrator, Support Administrator, Office Coordinator, Clerk, Business Administrator may also be considered