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DATE ADDED: Thu 27/06/2019

Office Manager And Personal Assistant

London, UK


JOB TYPE: Permanent, FullTime

SALARY: £30000 - £35000 per annum


A brand innovation and sustainability agency are looking for a driven and dedicated Stuido Manager to join their growing team. They help their clients grow by doing good and building brands that people can really believe in.

They work on brand purpose and responsibility briefs, shaping ideas that matter for people, communities and the wider world. 

Personal Assistant
  • Personal Assistant to 2 Directors  - extensive diary & travel management
    • ensuring all invites have an agenda and prep time is booked in
Office Management
  • Manage all contracts and supplier relationships within the office
  • Oversee all Operational budgets and forecasting
  • Manage any office move (estimated 2020)
  • Oversee all office improvements, refurbishments and maintenance 
  • Organising and management of company events and away days
  • Line management of the Studio Assistant
  • Accountable for overall day to day running of the studio
Recruitment & HR
  • Checking recruitment@ email address
  • Managing recruitment process - working alongside the senior management team
    • inbound emails, setting up a database to file candidates & respond to them
    • Managing interviews with candidates
    • Ensuring senior team adhere to process and prioritise correctly
    • Managing relationship and recruiters and overseeing contracts
    • Proactively looking within the agency network/LinkedIn to seek potential candidate
    • Overseeing onboarding process - managing all contracts and documentation
Resource management
  • Working with Creative Director and senior team to help manage resource flow within the studio
  • Receiving all un-resourced project requests and set up process to then allocate work load to the internal resource, or freelance
  • Manage and grow our freelance database - be the first point of contact to assess skillset and invite them to be on the books
  • Set up contracts and negotiate rates with freelance
  • All freelance request to be sent to you for approval and allocation
  • Experience in a creative/production based agency
  • Solutions focused
  • Smart, flexible thinking
  • Proactive and productive
  • PA experience working with Director level
  • A people person who is helpful, friendly, goes above & beyond
  • A good team leader - motivational, constructive feedback, support with career progression
  • Process driven
  • Happy to muck-in
  • Company bonus scheme, discretionary and dependent on the profits of the company - eligible after passing your probationary period (6 months)
  • Company health plan 
  • 21 days of holiday + 3 days at Christmas 
  • Extra birthday day off (or next working day) and meal out (to the value of £100) 
  • Extra day of holiday per annum after 5 years' service 
  • MacBook Air laptop (for personal & private use)
  • Interest free season ticket loan 
  • Cycle to Work scheme 
  • Free breakfast, fresh fruit, tea, coffee etc 
  • Free lunch on Wednesdays 
  • 4 x agency away days per year, plus a big Christmas party 
  • Beer/soft drinks and snacks on a Friday afternoon 
  • An office dog