Job Title: Document/IT Administrator

Department: Commercial
Reports To: Construction Administrator
Location: Office-based (with occasional travel to sites as required)

Job Purpose:

The Document/IT Administrator is responsible for supporting the Commercial Department through a range of administrative, IT, and documentation tasks. The role ensures the smooth operation of internal processes by managing systems, equipment, and project documentation in a timely and accurate manner.

Key Responsibilities:

* Set up and configure IT/phone equipment for site and office staff

* Maintain an up-to-date asset register for all IT equipment

* Apply for warranties and keep associated records

* Convert project data into clear, user-friendly reports or documents

* Manage document control: scan, copy, distribute, and track revisions

* Liaise with project teams to ensure compliance with documentation standards

* Assist with the monitoring of digital quality control systems (e.g., Field View)

* Use office software including spreadsheets, databases, and email systems

* Attend internal/external meetings and support events as required

* Process timesheets, expense claims, and purchase orders on time

* Provide general administrative support to the department

Additional Duties:

* Act as a liaison between clients, suppliers, and staff

* Handle incoming calls and welcome visitors

* Undertake ad hoc duties as assigned by management

Skills & Qualifications:

Essential:

* Strong administrative experience (2+ years)

* Proficient in Microsoft Office (Word, Excel, Access)

* Strong communication and organisational skills

* Ability to work under pressure and meet deadlines

* Valid driving license and ability to travel if needed

Desirable:

* Experience in the construction industry

* Familiarity with systems like Viewpoint, Sage, or Eque2

* Degree or HNC-level qualification