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DATE ADDED: Wed 17/10/2018

8685 Administrative Assistant 3 - (32-40 Hours A Week)

Spokane, USA
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COMPANY: IESOLUTIONS

Job Description

Job#: 8685

Title: Administrative Technician 3

Location: Spokane, WA

Duration: 1 year +/- multi year contract

Application Deadline: 10/22/18

 ieSolutions is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Position Overview:

This full-time (40 hours) contract position is located in the Spokane District in Spokane, Washington. This position carries out recurring office procedures independently, and selects the guidelines or reference that fits the specific case.  The manager may provide instructions on new assignments and/or check completed work for accuracy. 

POSITION RESPONSIBILITIES

Note: All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate manager or other federal personnel with the authority to do so.

  • Performs data entry using multiple computer applications, including but not limited to Microsoft Office, Asset Suite, PeopleSoft, Concur (Government travel service), Microsoft SharePoint, etc.  May enter inventory management data, vehicle mileage, training, travel, pen base program, utility bills, etc. 
  • Verifies group/organization timekeeping is accurate and follows client’s established guidelines, policies, and negotiated bargaining agreements (such as Columbia Power Trade Council (CPTC) for hourly workers). Where required, inputs time and labor information into appropriate system.
  • As required, following established policy and process prepares travel authorization and arrangements for management and staff travel using on line systems such as Concur (client travel software), etc.  Prepares travel vouchers following established process using on line system, entering data from staff daily work reports and other communication.
  • Performs data entry for P-card transactions, materials requests and invoices.
  • Answers telephone calls and responds to routine telephone requests that have standard answers; refers calls and visitors to appropriate management and staff.  As required, controls mail to assure timely staff response, and sends form letters.  Sorts and distributes incoming mail; prepares outgoing mail, including bulk mailing packages.
  • As requested, maintains calendars, makes appointments, and arranges for meeting rooms. 
  • May receive requests for spare parts in stock and following established process, sends to field sites.  As requested and following direction or established process, orders or assists in ordering material and property listed in stock catalog from warehouse and other approved sources and arranges for delivery to field sites, as appropriate.
  • Establishes and maintains office files and provides clerical support, preparing forms for district functions, maintaining catalogs and posting (filing) changes to manuals.
  • As requested, assists staff in the routine use of software applications, i.e., Microsoft Office, etc.
  • Process and submit requests to manager for approval for needed office supplies; distribute supplies to appropriate staff per established client procedures.
  • Serves as point-of-contact person for district or other office personnel regarding general district or administrative information.
  • Coordinates and assists manager with development of annual managers’ and employees’ performance appraisal plans; implements, oversees and completes related documentation.  Schedules and tracks to completion all managers’ and employees’ quarterly progress reviews, while performing associated follow-up to obtaining requisite signatures and approvals. Ensures on-time documentation submission to Human Capital Management (HCM) and verifies all processes are tracked to completion within established timelines.

REQUIREMENTS

Education & Corresponding Experience

  • High school diploma or equivalent.
  • 3+ years of related administrative/customer service experience or equivalent combination.

Required Technical Skills & Experience

  • Well qualified typist, skill in using Microsoft Office Suite of products, and skill in operating common office equipment.
  • 2 or more years of relevant work experience in administrative support functions

Preferred Skills & Experience

  • Working knowledge of SharePoint is desired.

Additional Requirements:

  • Valid U.S. Driver’s License is required.

 

Company Description
Founded in 2002, ieSolutions is recognized as one of the largest locally owned Talent Staffing Services company headquartered in Portland, Oregon. We deliver our best each day to provide Reliable, Fair, Collaborative and Compassionate services to our customers, candidates and employees.

Collaborating with our customers, we augment their workforce with technical and administrative talent. We provide information technology, engineering, operation, technician, analyst, project management and administrative talent to our clients through out the Pacific Northwest.

Our employees receive a competitive compensation package which includes health benefits, disability insurance, access to a 401k plan, paid-time-off and a continued professional development/education benefit.

ieSolutions is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.


Role: 8685 Administrative Assistant 3 - (32-40 hours a week)
Job Type:
Location: Spokane,

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