Carrying out administration duties relating to the day to day operations, health & safety and quality, within the LGV Workshop, Ensuring all statutory paperwork is completed in a timely manner, in line with the company's O Licence undertakings, whilst observing the guidelines as stated in DVSA's guide to maintaining roadworthiness, and vehicle manufacturer manuals. Ensuring all relevant fleet compliance is adhered to.
Assist with health and safety within the workshop (to include but not exhaustive PPE control, COSHH, risk assessments, control of legionella etc), including contractor control, by maintaining the contractor database (to include but not exhaustive Avetta, inductions, task authorisations, permits to work etc)
Raising of requisitions, and orders within SAP and Ariba
Dealing with external suppliers, and processing invoices for goods/services received.
Ensuring all relevant statutory documentation is maintained.
Assisting the Workshop Manager/Co-ordinator in maintaining the IMS documentation.
Assisting with the re-ordering of spare parts as they are used from stock.
Liaising with the Weighbridge Technicians regarding vehicle requirements.
Carrying out administration duties necessary for information to be processed within the various management systems.
Scheduling training and keeping records up to date for all workshop personnel
Maintaining and administering all aspects of Vehicle Exercise licences, Operators Licences, insurance and MOT's for allocated sites.
Co-ordinate & monitor accident management for Hanson LGVs for allocated sites
Manage the driver prosecutions process for Hanson LGVs for allocated sites
Monitor & track fleet fuel usage, maintain stock levels & re-order as required.
Provide reports as required, and any other ad hoc duties, to ensure the smooth running of the distribution function.
