To coordinate and oversee the day-to-day operations of the Site Services Department,

ensuring that all on-site installation and maintenance achieves are properly resourced,

planned, and compliant with safety and quality standards. The role provides critical

administrate and operational support to ensure the smooth delivery of field-based projects and acts as holiday cover for the Commercial Manager.

Key Responsibilities

• Work Planning & Coordination:

o Schedule and coordinate achieves for the Site Services Team, managing both

internal and subcontracted personnel to ensure timely project delivery.

• Pre-Site Documentation & Compliance:

o Prepare and submit all pre-site on boarding documentation, including Risk

Assessments,

o Method Statements (RAMS), Health & Safety packs, and equipment hire

forms to enable prompt work commencement.

• Post-Project Reporting:

o Collate and complete post-job reports with the required detail, ensuring

traceability and accurate project documentation.

• Resource & Inventory Management:

o Monitor and manage stock levels of site consumables, including PPE, cleaning

materials, and equipment. Ensure replenishment aligns with procurement

procedures and cost-control policies.

• Record Keeping & Legal Compliance:

o Maintain accurate, up-to-date records of site achieves, maintenance logs,

contractor certification, and other documentation required under UK health,

safety, and employment regulation.

o Build and maintain positive working relationships with internal teams,

contractors, and clients to ensure clear communication and service

excellence.

• Commercial Support:

o Provide administrate and operational support to the Commercial Manager,

including covering duties during absence or annual leave.

• Continuous Improvement:

o Identify and implement process improvements to increase operational

efficiency, reduce costs, and support departmental growth.

Skills, Knowledge & Experience

Essential

• Proven experience coordinator contractors and services across Multiple maintenance or installation projects.

• Strong organisational skills with the ability to plan, prioress, and multitask in a fast paced environment.

• Excellent interpersonal and communication skills with a collaborative “team player”

approach.

• Demonstrated problem-solving ability and proactive attitude.

• Competence in Microsoft] Office (Word, Excel, PowerPoint, Outlook).

• Understanding of H&S and compliance processes in technical or industrial

environments.

• Experience in planning or coordinator achieves within engineering, construction, or

heavy industrial sectors.

Desirable

• An interest in mechanical engineering or technical work.

• Experience using safety management so]ware (e.g., InnDex or equivalent).

• Familiarity with UK contractor compliance and CDM regulation.

• Full UK driving licence