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Date Added: Sat 08/06/2024

Accounts Assistant

Malvern Link, WR14, UK
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Company: PERTEMPS WORCESTER

Job Type: Permanent, Full Time

Salary: £12.63/hour

Accounts Assistant
Location: Malvern
Hours: 9 AM - 5 PM, Monday to Friday
Rate: £12.63 per hour
Requirement: Must have a valid driver's license due to school location

About the Role:
We are seeking a diligent and detail-oriented Accounts Assistant to join our team in Malvern. This full-time position requires a candidate who is proactive and capable of managing a variety of accounting tasks. The ideal candidate will play a crucial role in the smooth running of our accounts department.

Key Responsibilities:

Purchase Ledger System:
Process purchase invoices and track against orders and delivery notes.
Identify and resolve disputes or discrepancies.
Enter invoices into the ledger using Hubdoc, ensuring correct coding to nominal and budget codes.Invoicing:
Create student invoices on Xero and send them to parents/agents.
Produce monthly creditors lists.
Post charges to student accounts and maintain accurate filing.Payments and Reconciliations:
Raise weekly BACS runs for invoices due and post to the ledger.
Perform monthly reconciliations of purchase ledger and bank accounts.
Assist with month-end journals, accruals, and prepayments.Credit Card and Expense Management:
Collate and reconcile credit card payments to ledgers.
Calculate and manage expenses.
Produce and analyse financial comparisons and data.Support and Administration:
Assist with inquiries from students, staff, and agents regarding petty cash, pocket money, and student deposit accounts.
Process new staff, including DBS applications and updating the single central register.
Maintain and archive employee personnel files, ensuring GDPR compliance.
Payroll and Pensions:
Process monthly payroll, including statutory year-end returns and P60s.
Maintain payroll records and answer staff queries regarding wages and deductions.
Manage workplace and teachers' pension schemes, including monthly updates and year-end tasks.Additional Duties:
Handle ad hoc duties as required.
Manage the renewal of utility contracts.Skills and Qualifications:
Previous experience in an accounts assistant role is preferred.
Proficiency with accounting software such as Xero and Sage.
Strong attention to detail and excellent organizational skills.
Ability to manage multiple tasks and meet deadlines.
Good communication skills for liaising with suppliers, staff, and parents/agents.
Knowledge of GDPR and payroll processes is advantageous.
Application Process:
If you are a proactive and dedicated individual looking to contribute to a dynamic accounts team, we would love to hear from you. Please submit your CV detailing your relevant experience and why you are interested in this position
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