Main Function

To provide administrative support to the Personal Assistant to the Managing Director

Key Functional Areas

* Meeting and greeting all visitors, notifying the host of their arrival and arranging refreshments as appropriate

* Answering all incoming calls, directing them to the appropriate person / function

* Signing for deliveries, storing/passing it on to the correct person

* Opening the post and distribute accordingly to the correct department.

* Franking the post, arranging special deliveries & couriers when required

* Arranging meeting and meeting rooms for both internal and external visitors, welcoming visitors and arranging tea/coffee/lunches

* Ordering buffets for meetings when required

* Providing refreshments and general admin support for meetings

* Ensuring meeting rooms are tidied following any meetings that have taken place

* Maintaining visitor and fire safety registers and the car registration log

* Looking at stationery stock levels and send order requirements for approval

* Distributing stationery orders once received

* Maintaining office commodities

* Organising and programming fobs for new starters

* Organising the delivery of fruit and milk for the office

* Ordering uniform/PPE for Site and Sales when required

* Book Shred It as required

Key Capabilities Required

(1) Skills, Capabilities and attributes

* Able to communicate written and verbally with people at all levels

* Good attention to detail

* Excellent organisational skills

* Ability to deal with a number of tasks at the same time

* Able to work to deadlines

(2) Behavioural Attributes

* Must be approachable and have a can do attitude

(3) Knowledge, Experience and Qualification

* A strong knowledge of Microsoft (2010), Word, Excel and Powerpoint.

* Experience of working in a varied role and working for multiple people