Administrator

Location: Denmark Hill

Parking: Not Specified

Job Type: Temporary

Duration of booking: Expected to last up to month with a likely extension

Proposed start date: ASAP

Sector: Healthcare

Base: Health Centre

Band: 3

Pay Rates: £12.30-£13.00 PAYE Inclusive of Holiday pay

Working Days and Hours: 37.5 hours, Monday to Friday, 9am to 5pm

Remote working option: Not Possible

Travelling for work purposes: No Travel Required

Duties

* Provide an efficient secretarial/administration/reception support service

* Undertake diary management for clinicians and/or managers, as required ensuring that conflicting and amended appointments are actioned appropriately

* Provide operational support to colleagues, and supervision of band 2 administration staff within the team, if required, as directed by the Service Manager

* To collect and maintain accurate team information with regards to training undertaken, Clinical Supervision and any other database

* Responsible for ensuring that accurate work is completed within the time limits and standards set

* To work effectively both independently and as a team member

* Inputting and updating staff information and team activity on computerised information systems, creating patient notes where necessary and according to policy.

* Undertake training of new staff as directed by Line Manager and/or other managers.

* Facilitate meetings including venue booking, refreshments, producing and circulating agendas, recording attendance and accurate minute taking

* To ensure medical records are filed in line with Information Governance procedures

* To deal with requests and enquiries and forward them to the relevant team member

* To monitor and order stock and non-stock items as required

* Booking courses, accommodation, and travel requests as and when required

* Responsible for own Mandatory Training requirements

* To work flexibly and provide cover as directed by Line Manager for other members of the team in their absence and assist with their workloads as necessary and undertake such other duties as may be reasonably required commensurate with the grade of the post. This may include the requirement to travel to different sites