Role:- Administrative Assistant (Logistics & Shipping)

Location:Leicester

Duration: 6 Months

About the Role

We are seeking a highly organised and proactive Administrative Assistant to join our busy operations team in Leicester.

You will play a key role in managing import clearance administration, supporting shipping activities, and ensuring accurate documentation and communication across internal and external stakeholders.

Key Responsibilities

• Manage import clearance documentation, provide instructions to carriers, and verify customs entries.
• Maintain accurate shipment and customs records.
• Support the Shipping Team by managing shared mailboxes, tracking shipments, and obtaining Proof of Delivery (POD).
• Assist with dispatching manual items, subcontractor parts, and supplier returns/rejects to UK customers.
• Demonstrate flexibility to work additional hours, including weekends, during busy operational periods.

Expected Challenges

• Handling a high volume of shipments under tight deadlines.
• Maintaining attention to detail while working under pressure.
• Coordinating efficiently with carriers, suppliers, and internal teams.
• Managing unexpected shipment or customs-related delays.

Essential Requirements

• Previous administrative or office-based experience.
• Strong attention to detail and accuracy.
• Confident user of Microsoft Office (Word & Excel).
• Self-motivated, reliable, and able to work independently.
• Excellent organisational and time management skills.

Desirable Skills & Experience

• Experience with SAP or similar ERP systems.
• Previous experience in logistics, shipping, or supply chain administration.
• Understanding of customs clearance processes.

Technical & Soft Skills

• Required: Microsoft Office (Word, Excel)
• Preferred: SAP
• Basic knowledge of shipping and customs documentation
• Effective communicator and team player.
• Strong problem-solving abilities and resourcefulness.
• Ability to work calmly under pressure and meet strict deadlines.
• Flexible and adaptable to changing priorities.

Qualifications

• Required: High school diploma or equivalent.
• Preferred: Further education or certification in logistics, supply chain, or administration.