POST: Information Assistant

SALARY: £11.11 p/H

LOCATION: Belfast

HOURS: 37.5 Monday - Friday

JOB SUMMARY:

The post holder will be ultimately responsible to the Director Planning, Performance and Corporate Services and will be involved in the continued development and provision of a high quality information and analysis function to support all functions of the client.

MAIN DUTIES:

• Provide administrative support to the Information Governance and Informatics Team.

• Work closely with the Information Manager and Team colleagues to ensure the provision of high quality management information and analysis in support of business.

• Deal with Telephone queries from patients and other relevant personnel and at all times maintain a courteous and pleasant manner

• Request and print letters, documents, labels and reports using related electronic systems

• Use a range of computer packages and systems such as Excel, MS Access, and MS Outlook.

• Develop and maintain a good knowledge of information systems and data definitions surrounding statutory returns and regional guidance.

• Develop, organise, manage and maintain filing systems both manually and electronically in line with Good Management/Good Records guidelines and office standards.

• All administrative functions including word-processing, inputting into Access Databases, dealing with telephone queries, filing, reprocessing etc.

• Support data cleaning of clinical records; this includes opening manual clinical records, removing duplicates and recording information in excel spreadsheets and associated databases.

• Scanning of clinical records and accessing and sourcing clinical records using bespoke software and use of query software

• Any other duties, appropriate to the grade which may be assigned as the role develops.

• Provide administrative support to the wider information team when required.

• Participate in identifying the strengths and limitations of existing data sources.

• Make use of IT technology to drive improvements in service delivery.

People Management and Development

ESSENTIAL CRITERIA

Experience/ Qualifications/ Registration

• 4 GCSE's at grade C/4 or above to include English Language or equivalent qualification and 1 year's clerical/administration experience

OR

• NVQ Level II in Administration and 1year's clerical/administration experience.

OR

• A minimum of three year's administrative clerical experience.

Shortlisting by Application Form

Skills / Abilities

2) Ability to work in a multidisciplinary team, as well as on own initiative

3) Excellent organisational, prioritisation and time management skills

4) Ability to work carefully, give high priority to accuracy and attention to detail

5) Excellent communication skills to meet the need of the post in full

6) Willingness to develop knowledge and skills, including attendance on relevant training courses

7) Able to maintain a high degree of discretion when working with others.

To apply for this role please email your CV in strictest confidence and you will then be contacted to discuss the opportunity. Please note only applicants that match these criteria can be considered for the role.

All applicants will be treated in the strictest confidence.

Please ensure your CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer