Job Introduction

We are recruiting a Senior PPM Co-ordinator for a high-profile national contract to work closely with our site-based engineering teams and sub-contractors to support delivering the required services.

As Senior PPM Co-ordinator, you will be responsible for managing the overall planner, scheduling jobs, assigning to engineers, working on ComplyX (CAFM) and raising POs. Ideally, you will be a strong coordinator, used to working with numbers and with experience in a similar role in an FM environment.

Role Responsibility

* To Manage service delivery in line with best practice, statutory and mandatory compliance, and the SLAs for the client;

* You will ensure that all PPMs, quotes, and reactive tasks are scheduled and completed within the allocated timeframes coordinating with the helpdesk for closures and extensions of tasks;

* Maintain an efficient and effective filing system for the technical service department, coordinating service reports, quotes following recommendations and scrutinising supplier quotations;

* Supporting the team in collating month-end information;

* Receiving and distributing reactive calls to in-house engineers and sub-contractors;

* Uploading of all paperwork related to reactive and planned works to Maximo, SAP/Basware and IMS;

* Ensuring the completion of all jobs (reactive and planned) within the agreed SLAs through the scheduling of works;

* Liaising with the in-house engineers and raising orders for materials as required;

* Liaising with the facilities management team to ensure the smooth running of works on sites;

* Collate and manage quotations, liaising with sub-contractors;

* Update and maintain PPM planners;

* Completion of the month-end complex services billing files;

* Liaising with sub-contractors to ensure rams and POWRA are received prior to arriving on site, and all inductions are correctly completed before commencement of works on site (permit writing may be required);

* Ensuring all hard services files are maintained to remain compliant;

* All variable work is tracked, payment approval can be evidenced;

* Supporting of the completion of month end governance reporting in relation to hard services.

The Ideal Candidate

Essential

* Prior knowledge of working on a multi-site facilities contract;

* Experience of working with CAFM systems;

* Enthusiastic, energetic, and passionate about what they do;

* Adaptable and able to work flexibly to suit the workload;

* Good organisational and planning skills;

* Attention to detail;

* Able to work under pressure;

* Self-starter, with excellent time management;

* Excellent communication skills;

* Good problem-solving skills