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DATE ADDED: Thu 31/10/2019

Sales Administrator

Cellarhill, UK


JOB TYPE: Permanent, FullTime

Sales Administrator

Location: Teynham, ME9 9PR

Salary: £21,500 per annum

Hours of Work: 4 days on 4 days off 6am to 6pm with 1-hour break

About the Company:

Our client is an innovative service provider operating primarily within the Fresh Produce sector in the UK. As a joint venture, they operate independently, but also draw on the expertise and network of their shareholders - DPS Ltd and Fowler Welch.

Since inception in 2014, our client has experienced phenomenal growth. With annual revenues in excess of £30 million, and having established a strong market position, they now employ over 350 people at their 120,000 sq.ft site in Teynham.

At their core is trust, transparency and responsibility. This conduct, recognised by all our stakeholders, has enabled them to grow and develop strong relationships with their in-house teams, customers and suppliers.

Sales Administrator Responsibilities:

* Transfer daily supermarket orders from "We Supply" for next day/same day delivery and upload to Prophet ensuring all orders have been checked and received correctly, also booking transport where needed
* Take ownership and ensure the accuracy of ancillaries and resources and ensure that these are correct at the end of each week for products that have been assigned.
* Allocate stock in rotation sufficient to produce customers next day/same day demand. Ensuring at all times that the third-party packers are using the stock allocated.
* Ensure that all product is used efficiently and effectively to maximise yields.
* Ensure that all necessary information is ready for presentation at the daily operations meetings
* Provide information to the customers operations team to facilitate the most efficient distribution solution versus packing requirement
* To be responsible for taking charge of all account-based queries in the first instance.
* Use Prophet Pallet Maintenance in full, to prepare detailed daily job sheets to enable the third-party packing operation to accurately produce the required Tesco final product.
* Produce "G0 4's" where necessary to enable the Packhouse to meet required delivery windows
* On a weekly basis issue the packing ancillary guide detailing the ancillary codes to be used on works orders, paying careful consideration to using the most cost-efficient codes.
* Ensure that the auto-weekend pre-checks have been carried out flagging up any issues to the Production Support Manager, the Finance Manager and the Shift Operations Manager.
* Provide cover and support for Tesco TIMS amendments at the weekends
* Set up lines on the ERP system (currently Prophet) according to the availability of product as confirmed by the Job Scheduler/Production Shift Manager.
* To review/reconcile the work order stock information to increase the accuracy of stock.
* Actively liaise with colleagues on a day to day basis on matters relating to stock, work orders, stock errors etc., to allow for decisions to be made "real-time" which will increase the accuracy of stock usage information.
* To monitor and investigate if stock movements within the Production Team are recorded accurately on the ERP system.
* Ensure that all relevant Key Performance Indicators (KPIs) are accurately documented and maintained.
* Undertake general ad-hoc administrative duties, as required and as directed by the Assistant Planning Manager and the Operations Planning Manager.
* Ensure that all practices and procedures are carried out in accordance with Company Policy and Health & Safety guidelines.

Sales Administrator Requirements:

* Good standard of English and Maths
* Excellent written and verbal communication skills
* Good knowledge of Microsoft Office
* Previous experience in Fresh Produce would be highly advantageous
* Knowledge of Prophet (preferable)

Sales Administrator Benefits:

* 28 days holiday, including Bank Holidays (pro rata for shift pattern)
* Free on-site parking
* Pension Scheme

If you think that you are suitable for this Sales Administrator role, please apply now

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