Facilities & Maintenance Co-ordinator

Location: On-site, Essex (commutable distance required)

This is a well-established position within the business, and you'll work independently while collaborating closely with colleagues across all departments and external suppliers. You'll report directly to a senior operations leader and play a key role in keeping the site safe, efficient and well maintained.

Key Responsibilities

Facilities & Building Management

Act as the first point of contact for all facilities contractors (cleaning, security, alarms, air conditioning, gardening, electrical, plumbing, waste, utilities, decorating, etc.)

Oversee regular and project work to agreed specifications and contracts

Carry out basic maintenance and low-level repairs where appropriate (e.g. light fittings, ceiling tiles, door handles, minor decorating)

Monitor buildings and carry out preventative checks

Manage site access, keys and key holders

Vehicle & Fleet Administration

Manage company vehicle fleet administration, including checks, servicing, MOTs, tax and breakdown cover

Support the purchase of new vehicles and disposal of old vehicles as required

IT & Telephony Support

Work with an external IT support provider to ensure effective first-line IT support

Manage IT and mobile phone inventory

Organise purchase and setup of laptops, PCs and accessories

New starter IT setup and leaver equipment collection

Health & Safety Administration

Support day-to-day health & safety systems and processes

Coordinate fire alarm and emergency lighting tests

Manage contractor H&S documentation

General

Provide general support as needed to ensure smooth business operations

Occasional out-of-hours attendance may be required for alarms or contractor visits (time off in lieu provided)

Skills & Experience

Previous experience in a facilities or maintenance role

Hands-on experience with building maintenance and minor repairs

Experience managing contractors and suppliers

Basic IT knowledge (hardware, software, printers, telephony)