Practice Group / Department:

Job Description

We're Norton Rose Fulbright - a global law firm with over 50 offices and 7,000 employees worldwide. We provide the world’s preeminent corporations and financial institutions with a full business law service. At Norton Rose Fulbright, our strategy and our culture are closely entwined. We know that our expansion will mean little unless it is underpinned by truly global collaboration and we understand that pioneering work only takes place when our people have room to move and think beyond boundaries. As well as the relevant skills and experience, we're looking for people who are innovative, commercial and value the work that they do. 

We are looking for an experienced, proactive and dynamic Practice Support Executive (12 Month FTC) to join our fast-paced Construction and Energy team. The ideal candidate will have experience in providing immediate support to two partners, possess the initiative to take the lead and manage tasks independently and it is essential they have Legal litigation experience.

Key Responsibilities:

• Exposure to handling the preparation of Court documents; preparing bundles including pagination, book marking (via pdf docs)
• Experience of using software such as iManage share, BundleDocs, DocUSign or equivalent to support when a preparing for a trial
• Diary management
• Travel arrangements (occasionally at short notice to amend a trip and/or organise new trips)
• Billing - following up and tracking. Having a confident and high level skill set on billing. Including reporting.
• Regularly collaborates with Resource Management (assists with resourcing in the team), Legal Project Management, Finance (Revenue Controller and Credit Management)
• Business Development, including but not limited to: uploading articles and updating CVs (not essential)
• Matter lifecycle (InTapp or equivalent):
  • Conflict checks for articles
  • Matter maintenance and unallocated fees
  • Occasionally, onboard new clients and open matters, daft Engagement Letters
  • Has awareness of billing and client terms. Ensures the right rates are added to new matter requests/added to ELs
• PDF document experience - flattening and paginating documents
• PowerBi – run and circulate weekly fee reports (training is provided)

Essential Requirements:

• Diligent, thinks outside the box and brings new initiatives to a team. This is not the average 'PA/Secretary role', we work in a fast-paced environment. PSEs are heavily involved in cases and will travel to court to deliver bundles ensuring everything is in hand
• Strong experience of working in a legal or professional environment
• Relevant qualifications for a secretarial role (CILEx Legal Secretary or equivalent)
• Proficiency with Microsoft Office suite (Outlook, Word, PowerPoint)

Preferred Attributes:

• Diligent and innovative thinker
• Self-starter with confidence and composure
• Detail-oriented and organised
• Ability to manage and organise partners' diaries
• Willingness to work outside core hours
• Experienced in organising and running events
• Effective communicator, ensuring team is updated on task progress
• Actively attends monthly team meetings
• Strong relationship-building skills with people outside the team

Preferred Technology Skills (not essential but advantageous):

• iManage Share
• HighQ Dealrooms
• PowerBi
• Intapp (or equivalent)

If you meet the above criteria and are ready to make an impact in a challenging and rewarding environment, we would love to hear from you. Apply today!

Diversity, Equity and Inclusion

To attract the best people, we strive to create a diverse and inclusive environment where everyone can bring their whole selves to work, have a sense of belonging, and realize their full career potential. Our new enabled work model allows our people to have more flexibility in the way they choose to work from both the office and a remote location, while continuing to deliver the highest standards of service. We offer a range of family friendly and inclusive employment policies and provide access to programmes and services aimed at nurturing our people’s health and overall wellbeing. Find more about Diversity, Equity and Inclusion here.

We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams. We strive to create an inclusive and accessible recruitment process for all candidates. If you require any tailored adjustments or accommodations, please let us know here.