The Finance Assistant is responsible for processing purchase invoices, financial processes, maintaining records and supporting the Finance Manager to ensure smooth financial operations within the organisation.

Key Roles + Responsibilities

Purchase Leger

* Process new suppliers/sub-contractors to the system whilst ensuring that the approval process is completed and authorised

* Input, matching and processing supplier invoices o Seek authorisations and approvals of invoices received

* Request, review and reconcile supplier statements to purchase ledger

* Prepare and set up of payments via online systems

* Purchase ledger maintenance and reconciliations

* Distribution of remittance advices

* Credit Card reconciliation

* Assist with the information flow between departments

* Fully supportive in helping resolve supplier queries

* Ensure all administrative duties are completed on time

* Filing as well as keeping and maintaining accurate files and records

Procurement

Responsible for placing procurement orders for non-vehicle items, including the following:

* Stationery

* Gas

* Uniform

* Labels

Ad hoc duties

* Assisting the Assistant Management Accountant with sales ledger

* Reconciling the fuel account on a monthly basis

* Working with our other departments to improve processes and maintain healthy communication with them.

* Phone answering and call distribution

* Introducing improvements

* Ad hoc tasks