This position reports to the Property Manager and provides support for the Property Manager and the department.
DUTIES AND RESPONSIBILITIES:
◾Responsible for general office operations including upkeep of office records and filing system
◾Maintaining our Property Management software which includes inputting and retrieving data on a daily basis
◾Coordinate activities within own department as well as activities with other departments
◾Compose and prepare confidential correspondence, reports and other documents
◾Regularly perform property inspections for the purposes of preserving capital, maintaining safe living conditions, and scheduling and verifying completion of required maintenance on property
◾Monitor work orders and regularly review open work orders with Superintendents
◾Process Yardi reports
◾Regularly audit maintenance inventory of supplies, inventory of equipment, janitorial supplies, household, and furniture supplies. Process inventory reports. Review and approve requests for inventory replenishment
◾Supervise the duties, delegation and responsibility of all assigned subordinates including building Superintendents
◾Oversee the make ready process of all vacant units to ensure timely turnover
◾Analyze utility expenditures and develop strategies for minimizing costs
◾Manage, review and renew all service and building contracts
◾Coordinate vendor scheduled and required service appointments
◾Process and manage property insurance claims
◾Process purchase orders
◾Obtain bids for capital needs
◾Prepare buildings for audit reviews
◾Regularly inspect all building to ensure code compliance
◾Respond to building inquiries, inspection requests, violations, notices, etc.
◾Maintain flow of work in the department
◾Performs other related duties as assigned
Qualifications: Associate Degree with minimum 2-3 years work experience. Additional experience may be substituted for the degree. Must have sound knowledge and ability in business correspondence and an ability to proof read for grammar, spelling and punctuation. Must be able to work independently within a team environment and have excellent computer, organizational and phone skills. This individual must be able to perform each essential duty at an advanced level. A thorough knowledge of computers and various computer software packages along with corresponding practical business experience and a professional image and demeanor are necessary.
Schedule: Monday - Friday; 9am - 5pm
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Positions available in Long Island & Brooklyn!
Concern for Independent Living, Inc. is a non-profit agency committed to helping individuals and families to live in the community with dignity and enhanced opportunities through the provision of housing and support services. We are one of the largest housing agencies of this kind in New York State, currently serving approximately 1,100 individuals and families in over 240 locations. Concern offers a variety of housing options with individualized support services designed to support personal growth and independence.
Role: Assistant Property Manager
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