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Date Added: Sat 06/07/2024

Legal Support Administrator

Leeds, UK
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Company: QBE MANAGEMENT SERVICES (UK) LIMITED

Job Type: Permanent, FullTime

Salary: Competitive salary

Primary Details

Time Type: Full time Worker Type: Employee

Legal Support Administrator

The opportunity

QBE European Operations (EO) are recruiting for a Legal Support Administrator to join our ever-growing Legal team. This role is an integral part of the team based in Leeds and will provide high quality administration and team support. This is the perfect opportunity for someone with a keen eye for detail and a passion for working with senior stakeholders in a fast-paced environment.

Your new role

  • Provide comprehensive administrative support to the legal team.

  • Manage diaries, schedule appointments, and coordinate meetings, including tracking actions and follow-ups.

  • Provide PA cover for the CLO PA during absences.

  • Raise purchase orders and receipt invoices accurately and in a timely manner.

  • Maintain and update budget logs, ensuring precision and adherence to budget.

  • Prepare and edit presentations, legal documents, flow charts, and mark-ups/comparisons as needed.

  • Coordinate team training and professional development, including CPD activities and renewal of practicing certificates.

  • Arrange team travel logistics.

  • Serve as the Legal Tech super user, offering guidance and support.

  • Oversee team onboarding and provide ongoing support.

  • Communicate effectively with internal and external stakeholders.

  • Maintain the legal holidays calendar and ensure its accuracy.

  • Provide support for various legal activities, including document signing.

  • Keep key documents updated, such as structure charts.

  • Manage the Legal team's intranet site.

About you

  • Previous experience in legal roles preferred.

  • Familiarity with invoicing and budget management is preferred.

  • Familiarity with legal tech such as iManage is preferred.

  • Excellent organisational skills with a keen attention to detail.

  • Proficiency in Microsoft Office Suite and document management software.

  • Exceptional written and verbal communication skills.

  • Ability to liaise with senior stakeholders of the business.

  • Ability to work independently, manage multiple priorities, and meet deadlines.

  • Discretion and integrity in handling confidential information.

Why QBE? At My Best

At QBE, we want our people to feel rewarded and inspired to perform at their best, that’s why we have created “At My Best”. It’s our connection, our way of showing we have your back. We understand that one size doesn’t fit all and that priorities can change depending on your life stage. That is why our blend of wellbeing initiatives and benefits offer flexibility to suit what matters most to you. It’s in the culture of our business, our QBE DNA, to support our people. Everything we do is underpinned by our QBE DNA - because we know it’s not just what we do that matters, it’s how we do it that makes the difference.  In addition to this, we also offer flexible parental leave for both parents and have several employee network groups that support and empower our diverse workforce.

At QBE, we view our people as our most precious asset. We understand the importance of fostering a work environment that is responsive to the changing needs of today's workforce. QBE aims to build a workplace that is fair and inclusive because we want to attract and retain the best people to do the job, we have adopted flexible working across the company and welcome this conversation (https://careers/flex-qbe/).

#LI-Hybrid

Some of the award’s QBE are proud to have won, been a finalist for, and shortlisted for include; 

5-star Diversity, Equity and inclusion (DEI) awards, 2023 Winner - Insurance Business Canada

Employer of the Year 2022Winner – Insurance Insider

British Claims Awards 2022 Winner - InsurTech Award 

Insurance Times Claims Excellence Awards 2022 Winner - Claims Product Solution of the Year 

Working Families Best Practice Awards 2021 Finalist for: Best COVID-19 Response  

Insurance Post British Insurance Awards 2022 Shortlisted for: Best Customer Care, Diversity & Inclusion Initiative of the Year 2022, Specialist Insurer of the Year (for Construction), General Insurer of the Year 

We are proud to have partnerships with organisations such as Stonewall and Working Families, and our commitment to the Women in Finance Charter, the UN Women’s Empowerment Principles and Race at Work charter helps keep us accountable and transparent.

Inclusion of Diversity

We are striving to create a workplace culture where all our people feel included, and we are committed to building a diverse workforce that is reflective of the communities we operate in.

We know that diversity of thought, background and experience enables better decision making, improves the quality of our delivery and helps us to meet the needs of our customers. 

ESG & Sustainability

At QBE, we believe that integrating sustainability into our business helps us deliver on our purpose of enabling a more resilient future.  Our three key focus areas include fostering an orderly and inclusive transition to a net-zero economy, enabling a sustainable and resilient workforce and partnering for growth through innovative, sustainable and impactful solutions. For further information regarding QBE’s sustainability targets, including our net-zero pledges and inclusion of diversity targets, and our award-winning impact investment initiative ‘Premiums4Good’, please visit our Sustainability homepage and read our latest Sustainability Report (Link).

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