Are you an experienced secretary, PA, or office support professional who enjoys supporting multiple stakeholders in a fast-paced environment?

Do you take pride in delivering a high standard of client service and administrative support?

We’re looking for an experienced Legal Secretary to provide high-quality secretarial and administrative support within a specialist team, while also supporting the wider department when needed. This is a fantastic opportunity to join an established firm, based in their central Bath office.

We would love to hear from candidates with a background as a legal secretary, medical secretary, PA, or in a professional office support role. You will need to demonstrate strong core secretarial skills, particularly in diary management, and have experience with dictation.

This is a varied, hands-on role where excellent client service, organisation, and dictation and typing skills are essential.

Hybrid working is available for this role, with 3 days in the office expected and 2 days working from home.

DAY TO DAY

• Providing full secretarial support to multiple fee earners, including proactive diary management
• Producing correspondence and legal documents using case management and IT systems
• Formatting, proofreading and correcting documents
• Acting as a key point of contact for clients and third parties by phone, email and in person
• Managing electronic and paper files, including file opening, archiving and retrieval
• Monitoring email, voicemail and post for fee earners
• Supporting client matters by chasing outstanding actions
• Preparing forms and documentation, including client onboarding and compliance procedures
• Drafting bills, processing disbursements and supporting account-related tasks under instruction
• Audio and copy typing as required

WHAT WE’D LOVE TO SEE

• Previous experience in a secretarial, PA, medical secretary, or office support role (legal or professional services experience is advantageous but not essential)
• Strong secretarial skills, particularly diary management and organisation
• Experience with dictation and typing
• Excellent written English and strong attention to detail
• Confidence communicating with clients and colleagues at all levels
• A clear understanding of confidentiality and professionalism
• The ability to manage a high-volume workload while maintaining accuracy
• Strong IT skills, particularly in Microsoft Outlook, Word, Excel and PowerPoint
• A proactive, flexible team player who enjoys supporting others and pitching in when needed

AND FOR YOU

• 25 days holiday plus Bank Holidays
• Hybrid working, 3 days in the office and 2 days working from home
• Christmas closure
• Birthday off
• Company pension – 5% company, 3% employee
• Company events

Please apply today if you are looking to work with a reputable employer in the heart of Bath.

JRBath