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DATE ADDED: Sun 07/10/2018

Accountant-Accounts Payable Specialist

West Los Angeles, USA


Job Description

This AP Specialist will have exposure into all functions within the department as a Utility type player, focused on AP and Treasury. A priority is excellent Accounts Payable and general accounting experience. Industry preference: Banking, Commercial real estate, Property management or related field.

This full-time position is in a 5-person accounting office. The office is a very collaborative and fast paced environment, so a proactive and team-oriented ethic is required.


Accounts Payable Processing:

• Verify approval on all invoices and payments through Avid Xchange Software

• Accurately review and process employee reimbursements and check requests

• Prepare and process accounts payable checks, wire transfers and ACH Payments

• Research and resolve invoice discrepancies

• Correspond with vendors and respond to any of their inquiries

• Process ACH and Checks for Investor distributions

• Process annual 1098 and 1099 reporting

• Assist with filing of City and State business tax registrations


• Review, code and record third-party, inter-company and credit card invoices

• Prepare and process checks for all company entities

• Conduct Credit Card Reconciliation for Corporate accounts and Home Depot accounts

• Perform Bank Reconciliation support

Payroll Administration:

• Setup new Employees in ADP program

• Monitor PTO for all employees

• Process Bi-weekly Payroll for staff

• Process health insurance renewal for company

• Post journal entries for Salary and Legal bill allocations to various entities


• Coordinate with banking relationships to open and close bank accounts

• Process $5,000 - $50,000,000 wires for Property Acquisitions, Loan Originations, Line of Credit Paydowns, etc.

• Prepare proper backup for all wire and ACH transactions

• Verify all cash transactions and troubleshoot any discrepancies

• Monitor bank fees and funds in all bank accounts

• Book Bank Account transaction Journal Entries for wires, deposits, loan payoffs and funding’s, and internal transfers.

• Reconcile intercompany accounts.

• Archive Monthly Bank Statements for all entities.

• Special projects, as assigned.



• Ability to organize and prioritize.

• Attention to detail and accuracy.

• Resourceful and has effective communication skills.

• Information management skills.

• Excellent problem-solving skills.


• 3-5 years of relevant accounting and accounts payable experience required.

• Avid Xchange, Timberline experience is preferred.

• Proficiency in data entry and data management.

• Ability to multitask, work independently, and handle multiple projects; detail oriented and meticulous; must function well under pressure.

• Highly proficient with Microsoft Office suite - especially Excel and e-mail. Avid Xchange, Sage, Property Boss and/or Rent Manager experience is helpful.

• Proficiency in Timberline, Avid or compatible ERP systems.

• Word, Excel and Outlook. Advanced Excel skills

• Strong overall experience with related account systems.


• Honest, committed work ethic.

• Strong time management, flexible, result oriented.

• Extremely detail oriented and deadline driven

• Personable, professional. Able to respond to questions effectively.


Company Description
Our company is a privately-owned real estate investment, development, and finance company. The Company has a solid track record of creating value through innovative real estate strategies.

Role: Accountant-Accounts Payable Specialist
Job Type:
Location: West Los Angeles,

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